International onboarding specialist full-time 2024

About the job
This is a wonderful opportunity to join an ambitious, fast-growing, British-owned education and training organization with a great track record in Vietnam.
International Onboarding Specialist is responsible for managing the onboarding process for expatriate teachers joining Apollo English. This role involves ensuring a smooth transition for new hires, from contract signing to their first day at work. The ideal candidate will have a strong understanding of the Apollo system or possess the ability to quickly grasp new systems and processes. Additionally, they must have excellent organizational skills, be detail-oriented, and have a solid grasp of legal and visa issues related to expatriate employment. This role requires good organizational and communication skills, as well as an in-depth understanding of the international recruitment process to create a great employee experience at Apollo.
Join our team and take the lead in driving our HR department's success!
Responsibilities:
- Execute the onboarding process for expatriate teachers, from the visa application process, guidance on documentation preparation, and contract preparation to their first onboarding day.
- Assist in the preparation of visa applications, documents needed for work permit application, and other legal documents required for expatriate employment.
- Provide support and guidance to new hires regarding Apollo policies, procedures, and expectations.
- Coordinate with various departments to ensure all necessary paperwork and documentation are completed accurately and on time.
- Maintain accurate records of employee information, contracts, and visa documentation.
- Collaborate with the team to ensure a seamless transition from the recruitment phase to onboarding.
- Monitor and track the progress of new hires throughout the onboarding process, ensuring they have all necessary resources and support.
- Identify areas for process improvement within the onboarding process and implement solutions as needed.
- Stay updated on relevant laws and regulations pertaining to expatriate employment and visa requirements.
- Perform other duties and responsibilities as assigned by the HR Manager.
Job Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Prior experience in HR, recruitment, or onboarding preferred.
- Excellent English (both oral and written)
- Strong understanding of HR processes and procedures.
- Familiarity with visa and work permit regulations for expatriates in Vietnam is a plus.
- Excellent organizational and time management skills.
- Ability to work independently and prioritize tasks effectively.
- Proficiency in Microsoft Office applications, particularly Excel & PowerPoint, and Word.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive, flexible, result-oriented and customer-focused
- Learn fast and work well independently
- Good interpersonal skills, teamwork spirit
- Ability to work under high pressure and fast-paced working environment
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