Legal Officer

RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 140th globally and 11th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
Rewards and Benefits:
• Competitive salary package and allowances
• Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
• Private health insurance and wellness programs
• Professional development and career advancement
• Relocation and visa support
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: www.rmit.edu.vn/careers
Position Summary
The Legal Officer (LO) ensures the tasks of Office of Legal to be undertaken in a timely manner and to a high quality. In particular, the LO is responsible for providing primary executive secretarial assistance to the Associate Director, Legal & Compliance through diary management, managing correspondence and documentation to ensure that actions arising from correspondence and meetings are completed in a timely and appropriate manner. The LA will provide supporting role to teams and coordinating the divisional projects as assigned by Associate Director, Legal & Compliance.
The LO provides support for the operations of RMITVN Members' Council including the administration and coordinating the meeting papers submission, generally supports post-meeting communications/ follow up, and provides high quality governance support and advice to support best practice governance more generally.
Reporting Line
Reports to: Associate Director, Legal and Compliance
KEY ACCOUNTABILITY
1. Support to Associate Director, Legal & Compliance
• Manage working calendar, schedule of meetings and travel arrangements;
• Take minutes of meetings as required and preparing minutes in a timely manner;
• Draft and prepare the official correspondences to relevant authorities as required by the Associate Director, Legal & Compliance;
• Manage budget and payment process (In Work Day) for the Office of Senior Manager, Legal;
• Coordinate and execute cross functional projects within Legal and Compliance division to achieve objectives in agreed timeline and outcomes;
• Main contact point to handle the tickets of the department;
• Translate documents, correspondences and newspaper articles for specific projects;
• Adhere to confidentiality of all documents.
• Custody documents of the department.
• Update documents of the department.
• Manage all administrative tasks and activities of the department.
2. Project coordination for the Division
• Provide support to the Division projects including planning, coordinating, monitoring the project and reporting the project status to management and documenting project activities with wide range of project areas including but not limited to Legal projects;
• Collaborate with divisional team members to coordinate and implement relevant projects and activities;
• Assist in maintaining effective communication with a wide range of high level internal and external stakeholders;
• Update and maintain the master project database to monitor and track all projects including project schedule, milestones, due dates, and estimates for necessary resources and relevant information;
• Provide admin, logistics arrangement and procurement support for the Division.
3. Professional tasks:
• Research provisions/information in support for preparing advice.
• Keep up to date with changing legislation.
• Assist in preparation of applications for licensing tasks.
• Act as the first contact point for department matters e.g. guide on appropriate templates, policies, working procedures, etc...
4. Other tasks as assigned by the Associate Director, Legal & Compliance.
For a more detailed description of the key areas of responsibility for this position please click here to download the JD./p