Logistics Staff

JOB PURPOSES:
Logistics Staff responsible for logistic operations and order processing, warehouse management, logistics and delivery
MAIN RESPONSIBILITIES INCLUDE:
1. Procurement/ Purchase Order process/ Purchase requisition:
• Create and convert Purchase Requisitions into Purchase Orders (SAP) for intercompany and local vendors.
• Place POs based on internal requests and ensure accuracy of price, Incoterms, and lead time.
• Monitor and follow up with vendors/intercompanies on order status, changes, and issues.
• Resolve issues related to delivery, invoicing, and order processing.
• Improve service level through order performance analysis and root cause actions.
• Maintain vendor master data in SAP and ensure compliance with PO/contract terms.
• Process payments for local vendors and submit overseas invoices to Accounting monthly.
2. Order Management On Sap System
• Perform SAP transactions for order processing and updates.
• Ensure accurate maintenance of purchase prices in SAP.
• Execute Goods Receipt / Goods Issue accurately and on time.
• Run weekly/monthly reports for stakeholders and management.
• Handle order adjustments (reversal/cancellation) according to company policies.
3. Import / Export Management
• Track daily shipments and coordinate issue resolution with relevant departments.
• Update import shipment status for stakeholders.
• Coordinate with forwarders for customs clearance and logistics issues.
• Verify shipping documents (invoice, packing list, Form E, etc.).
• Check HS codes and import duty compliance.
• Work with Accounting on import tax and VAT submissions.
• Manage container pickup schedules and shipment documentation.
• Maintain records for customs audit compliance.
4. Delivery & Warehouse Management
• Coordinate delivery based on sales order payment status.
• Ensure on-time, in-full delivery with optimized cost efficiency.
• Arrange transportation with logistics vendors.
• Prepare and manage delivery documentation (Delivery Notes, returns).
• Monitor external warehouse operations and conduct stock counts.
• Ensure proper storage and handling of inventory.
• Review and close monthly warehouse cost reports.
• Prepare stock and expense reports for management and payments.
5. Payment & Documentation
• Collect shipment-related costs and submit payment requests to Accounting.
• Ensure completeness and accuracy of supporting documents.
• Support monthly financial closing process.
• Manage and archive original shipment documents from overseas.
6. Material Planning & Other Responsibilities
• Support Sales in procurement of common stock items.
• Plan materials for assembly orders.
• Support cross-functional operational tasks.
• Monitor and improve KPI performance.
• Perform other tasks assigned by management.