Manager, Office Leasing And Budgeting

The Manager, Office Leasing and Budgeting is a critical role to support the Property and Corporate Security function, reporting directly to the Head of Office Management. This position is responsible for overseeing the end-to-end lifecycle of office solutions, including strategic leasing, renovation projects, and meticulous budget management to support Sun Life's operational goals and business strategy.
Major accountabilities
1. Budgeting & Cost Control
• Prepare annual Capital Expenditure and General Operating Expense budgets for assigned offices/zones based on approved planning assumptions.
• Monitor, control and reconcile renovation, leasing and maintenance expenditures against approved budgets.
• Analyze cost drivers, identify cost optimization opportunities and provide recommendations to the Head of Office Management.
• Track budget utilization and support regular financial reporting and variance explanations.
2. Lease Administration & Transaction Support
• Manage administration of office lease contracts, including expiry tracking, renewals, rent reviews and related documentation.
• Coordinate lease transactions, including due diligence reviews and preparation of Lease Transaction Memos for approval.
• Audit lease files to ensure compliance with company policies, procedures and contractual requirements.
• Liaise with landlords, building management teams and brokerage firms to ensure timely execution and issue resolution.
3. Renovation, Maintenance & Asset Coordination
• Coordinate office renovation and fit-out projects from planning through completion, ensuring scope, timeline and cost adherence.
• Monitor office maintenance programs to ensure service quality, safety and operational standards are met.
• Maintain updated asset lists and fit-out cost records by location; coordinate quarterly updates with insurers.
• Support insurance claims related to lost or damaged assets, when applicable.
4. Policies, SOPs & Compliance Support
• Draft, review and propose Standard Operating Procedures related to office leasing, budgeting and property administration.
• Support implementation of approved SOPs and internal control requirements.
• Provide required documentation and explanations for internal or external audits.
5. Reporting, Coordination & Other Duties
• Verify and consolidate periodic lease, expense and property-related reports.
• Support facilities operations by coordinating service requests, office moves and related activities.
• Perform other duties assigned by the immediate manager to meet business requirements.