Office Administrator Cum Recruitment SupportAmerica Indochina Management Vietnam Co. LTD

Mô tả Công việc
1. Administration
* Office Administration
Coordinate and manage meetings and schedule to prevent duplicate bookings
Maintain general office files and other files related to the company's operations
Manage, track stock of office supplies, equipment, and furniture and place orders when necessary
Manage taxi cards, company grab account, phone line, internet
Register, manage business card and parking space for employee
Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly
Contact maintenance services if problems happen
Other office administration tasks arise
* HR Administration
Create user/email and ensure to connect printers, scan folder for employee and manage employee information
Set up working space, equipment and other office facilities for employee
Coordinate with HR Administrator for annual health check-up, annual accident contract renewal
Conduct the company events such as year-end party, company trip, Women's Day
Purchase and prepare TET gifts for the company
Other tasks as assigned by BOD/ HR Manager
2. Recruitment activities support
Post and advertise job through various channels, such as recruitment channel, social media and professional networks
Establish and enhance Employer Brand by manage and improve content on recruitment channels, social media channels and internal activities
Participate in Job fairs and support in-house recruitment events
3. Reception
Welcome visitors and direct them to the relevant office/personnel
Receive and transfer calls, Fax to proper internal extension
Receive and manage daily mails/ deliverer/ couriers
Book flight, hotel, car rental for BOD, employees for business trip
Support other recruitment tasks as assigned if any
Coordinate and manage meetings and schedule to prevent duplicate bookings
Maintain general office files and other files related to the company's operations
Manage, track stock of office supplies, equipment, and furniture and place orders when necessary
Manage taxi cards, company grab account, phone line, internet
Register, manage business card and parking space for employee
Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly
Contact maintenance services if problems happen
Other office administration tasks arise
Create user/email and ensure to connect printers, scan folder for employee and manage employee information
Set up working space, equipment and other office facilities for employee
Coordinate with HR Administrator for annual health check-up, annual accident contract renewal
Conduct the company events such as year-end party, company trip, Women's Day
Purchase and prepare TET gifts for the company
Other tasks as assigned by BOD/ HR Manager
Post and advertise job through various channels, such as recruitment channel, social media and professional networks
Establish and enhance Employer Brand by manage and improve content on recruitment channels, social media channels and internal activities
Participate in Job fairs and support in-house recruitment events
Welcome visitors and direct them to the relevant office/personnel
Receive and transfer calls, Fax to proper internal extension
Receive and manage daily mails/ deliverer/ couriers
Book flight, hotel, car rental for BOD, employees for business trip
Support other recruitment tasks as assigned if any