Operations Executive

Position Summary:
- Update vessel schedule in ibox for Ho Chi Minh + Danang+ Quinhon
- Control / Create / Submit Preload file for USA, Japan, China export to AMS Center.
- Load list
- Check & confirm invoice from vendor & MSC Cost Control
- Check damage report
- Working overtime (24/7)
- Control VGM
- Create / Update VCI.
- Daily send report to Operations Assistant Manager, Assigned person and Logistics Team.
- Routing updating
Key Responsibilities:
1. Update vessel schedule:
- Create vessel voyage for feeder and mother vessel in MSC's system.
- Update vessel schedule to ICD / Terminal via email.
- Update feeder schedule and cut off time data in Ibox when vessel changing berthing windows.
- Update ROE field when finance requires
2. Preload file for USA export:
- Check and compare preload file between load list and presob list.
- Provide berthing windows to AMS team if they require.
- Submit preload file to AMS Center before 28 hours vessel berthing.
3. Load List:
- Make and send load list to terminal / ICD / Internal Dept for these containers will be loaded.
- Making load list forecast.
- Check discrepancy load list of terminals
4. VCI: Create and update vessel information, cargo operation in VCI system on time.
5. Control VGM:
- Check VGM before load container on board.
- Notify to customer if they are missing VGM.
- Support and instruction customer how to submit VGM via myMSC system.
- Solve issue related to VGM.
- Update VGM in GVA's system if necessary.
6. Check & confirm invoice from vendor & MSC Cost Control
- Check & confirm with vendor about vessel volume (mainline cost, restow handling)
- Check & confirm after receiving invoice from Cost Control.
- Coordinate in case of any incidents between Cost Control & vendor.
7. Transshipment: Connect dtx to vessel, for these containers will be loaded and shipped direct to US, China, Japan for preload submission