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Brief description of required skills/experience the intern should possess:
- Basic understanding of administrative, procurement and financial principles
- Good verbal and written communication skills
- High level of detailed focus, accuracy, and responsibility
- Good negotiation skill is an advantage
- Motivation and strong desire to learn and take on new challenges.
- Proficient skills in computer including experience with MS Office products such as Word, Excel, Outlook
- Familiar with Google Form is an advantage
Skills to be developed and/or expanded during internship:
- Insight into the working environment and understanding the culture of the organization.
- Standard admin, procurement and finance practice
- Purchasing and negotiation skills
- Admin and logistic support to Vietnam office
- Payment document review and control
- Good skills of communication and coordination with other team members
- Other related skills of procurement, admin and finance
Proposed activities:
Administration activities:
- Receiving and submitting correspondence at relevant government organizations.
- Acting as Reception backup as needed
- Other admin ad-hoc tasks
Procurement activities:
- Provide support to procure goods and services for Vietnam Country program in compliance with the PATH procurement policy
- Assisting in the registration of new vendors; contacting vendors and supporting them in the finalization of requested documents;
- Assisting with the preparation of documents and implementation of the document/file management system;
- Conducting research on best practices and potential vendors;
- Other related initiatives and activities.
Finance/Accounting activities:
- Assisting Finance Unit in scanning, copying and filing documents.
- Rearranging and pre-reviewing financial supporting documents for payment
- Entering Petty cash payment transactions (to spreadsheet)
- Support other/ad hoc activities as seen relevant and needed.