Payroll Specialist

The Payroll specialist - HR Services is responsible for providing efficient and effective full cycle hourly and salaried payroll services, ensuring compliance with Company policies, collective bargaining agreements/ Workers Councils, in all relevant jurisdictions.
Managing payroll information by keeping proper records for collecting, calculating, and entering data. Putting together summaries of employer social security, unemployment, and worker compensation payments and employee federal and provincial/state income and social security taxes to calculate all payroll liabilities.
Handle payroll discrepancies through information collection and analysis. Preparing relevant weekly, monthly, quarterly and year-end reports for circulation to department heads. Compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages as part of report preparation
JOB CONTEXT
The Payroll - HR Service role is situated in one of the regional HR Services Hubs. The role focuses on the delivery and the transactional part of the payroll processes for the assigned locations and Nutreco entities. The Payroll - HR Service ensures consistent and timely processing of the employee time information, working closely with the HR Service team, local HRBP's and the business.
Some team members may be in different countries when complexity of laws/regulations require service on site. Partner with Finance for account mapping, tax filing, reporting liabilities and key account reconciliation.
JOB DESCRIPTION
Payroll Processing:
· Understand, explain, and apply payroll and benefit policies, principles, legislation and collective bargaining agreement / Workers Council provisions;
· Verify completed payroll and review reports for accuracy and completeness before distribution;
· Prepare manual payroll cheques in compliance with established corporate procedures and update the payroll system for accuracy;
· Liaise with payroll provider to handle all system issues and required programming and updates;
· Complete system administration for the full set up of new Earnings, Deductions or Memo codes in payroll systems as required;
· Responsible for ensuring the integrity of payroll data, including consistency between local payroll and Workday, including but not limited to salary, other remuneration, hire and termination dates;
· Preparation and distribution of employee communication regarding payroll;
· Support in handling expatriate issues regarding payroll and benefits;
· Align with the Finance department to ensure consistency in definitions, correct payroll ledger allocation and reporting into M3 and related systems.
REPORTING
· Conduct required or necessary research (through government contacts, internet research etc.) to provide accurate, current and verifiable information, guidance and assistance to employees on payroll related subject matters;
· Prepare remittances and reconcile payroll deductions such as union dues, charity, statutory deductions, pension, all 3rd party deductions, and government filings;
· Manage, complete and reconcile all payroll Year End Tax Summaries (Federal & Provincial/State), timely filing and distribution of annual Tax Forms, Provincial/State Health Tax Returns, Workers Compensation year end returns;
· Complete and file the required documentation to the Employment Insurance Commission for the renewal of Federal / Provincial / State reduced employment insurance rate;
· Perform Pension & Insurable Earnings Reviews (PIER) review and assist in audits as required.
Policy and process development and preparation:
· Align with the global Standard Operating Procedure (SOP) on executing payroll processes;
· Be a Company liaison with Governmental Tax body, and all required government and third party agencies, relating to payment of deductions and premiums;
· Handle various testing for payroll incidents or enhancements. The testing will include payroll earnings, taxes deductions calculations, benefits calculations and end-to-end detailed review of testing results;
Review and analyze current Workday integration and payroll procedures in order to recommend and/or implement changes leading to best practice.