Personal Assistant For CEO

• To maintain and provide a support service for Managing Director daily schedule, including forward planning of his workload, diary management, coordinating and collating all relavant paperwork.• To set appointments and meetings for the Director/ Manager as requested.• To service meeting, including preparation of meeting documents, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.• Respond and advise efficiently to all electronic or verbal enquiries for the Managing Director and other Facilities staff.• To liaise effectively with internal divisions/ departments and external organizations on behalf on the Managing Director• To advise the Director of impending work deadlines of both internal and external commitments, e.g. reports, presentations, conferences, projects. • To ensure the smooth flow of information around facilities, including action monitoring to achieve- deadlines and project milestones.• To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Managing Director, from inception through to tendering to event management and post event appraisal.• To prepare company letters, documents, manuals and sales contracts. • To contact customers to clarify, update information and build good relationships.• To organize travel arrangements for the Managing Director.