Personal Assistant (For CFO)

MISSION
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to your line manager's working life and requirements.
ACTIVITIES
Act as the point of contact between Line Manager and internal/external customers
Screen and direct phone calls/emails and distribute correspondence
Handle requests and queries appropriately
Manage daily calendar on demand and in forecast; make sure meetings happen on time and are well-prepared (participants join on time, online connection is set up ...)
Make travel arrangements (book, arrange and request payments logistics, accommodation & other expenses)
Take dictation and meeting minutes, prepare documents following standard/internal forms/templates
Source administration & logistics arrangement when needed
Produce reports, presentations and briefs on demand
Act as scanning point for all documents proposed to Direct Manager; be able to understand the background (what, why & how) of what is proposed
Devise and maintain office filing system
Process owner of SAP MM - Non-merchandise Procurement system
Together with Project team to organize workshops to collect business requirements
Confirm business requirements to IT team for solution development
Organize testings & training for key users & end users
Prepare Master Data for go-live
Act as contact point between users and IT for arising issues & change requests
Other tasks assigned from the line manager.