Personal Assistant to Senior Vice PresidentWurth Vietnam Company Limited
Ngành nghề: Thư ký - Trợ lý, Hành chính - Văn phòng, Việc làm cấp cao, Marketing - PR, Marketing / Truyền thông / Quảng cáo
Thu nhập: Thương lượng
Hình thức: Toàn thời gian
Ngày đăng: 14/03/2024
Hạn nộp: 13/04/2024
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Mô tả công việc
This role is reporting directly to the Senior Vice President of Asia Pacific & Africa, and he/she provides executive support in a one-on one-working relationships. The Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of Senior Vice President. The Personal Assistant also serves as a liaison to the senior management teams and anyone that directed by Senior Vice President; organizes and coordinates executive outreach and external relation efforts; and oversees special projects as directed by Senior Vice President.
Responsibilities:
1. Executive Support:
• Providing comprehensive secretarial and administrative support to the Senior Vice President's complex calendar, appointment management, meeting schedule management, and email and call screening.
• Provide support to WIS-MY initiatives as directed by Senior Vice President.
2. Communication:
• Act as a primary point of contact for internal and external stakeholders, exercising diplomacy and discretion.
• Draft and prepare correspondence, reports, and presentations.
3. Travel Coordination:
• Arrange international and domestic travel, including flights, accommodations, and transportation, for the Senior VP and include his/her family.
4. Expense Management:
• Process and reconcile expenses in a timely manner, maintaining accurate records.
5. Confidentiality:
• Handling confidential information with discretion and always maintain the highest level of professionalism and confidentiality.
6. Meeting Coordination:
• Coordinate logistics for meetings and events, including venue booking, catering, and audio-visual requirements.
7. Document Management:
• Organize and maintain files, ensuring easy retrieval of information.
8. Special Projects:
• Assist with special projects and initiatives as directed by the Senior VP.
9. Relationship Building:
• Foster positive relationships with internal and external contacts on behalf of the Senior VP.
• Provide comprehensive administrative support to the Senior Vice President.
Responsibilities:
1. Executive Support:
• Providing comprehensive secretarial and administrative support to the Senior Vice President's complex calendar, appointment management, meeting schedule management, and email and call screening.
• Provide support to WIS-MY initiatives as directed by Senior Vice President.
2. Communication:
• Act as a primary point of contact for internal and external stakeholders, exercising diplomacy and discretion.
• Draft and prepare correspondence, reports, and presentations.
3. Travel Coordination:
• Arrange international and domestic travel, including flights, accommodations, and transportation, for the Senior VP and include his/her family.
4. Expense Management:
• Process and reconcile expenses in a timely manner, maintaining accurate records.
5. Confidentiality:
• Handling confidential information with discretion and always maintain the highest level of professionalism and confidentiality.
6. Meeting Coordination:
• Coordinate logistics for meetings and events, including venue booking, catering, and audio-visual requirements.
7. Document Management:
• Organize and maintain files, ensuring easy retrieval of information.
8. Special Projects:
• Assist with special projects and initiatives as directed by the Senior VP.
9. Relationship Building:
• Foster positive relationships with internal and external contacts on behalf of the Senior VP.
• Provide comprehensive administrative support to the Senior Vice President.
Yêu cầu
• Fluent in both English and Chinese for effective communication.
• Minimum Diploma in Secretary, Business Administration or any related discipline
• Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint), Microsoft Team, Outlook Calendar.
• Demonstrate meticulous attention to detail in all tasks.
• Ability to prioritize tasks efficiently and effectively.
• Display a strong willingness to learn and adapt to new challenges.
• Must be available and willing to travel as needed.
• Flexible in working schedule to accommodate Senior Vice President's schedule.
• Proven experience as an executive or personal assistant.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Suitable candidate should carry the criteria on humble, hungry for learn / result, and honest.
• Working in Kuala Lumpur - Malaysia.
Benefits:
- Very competitive and attractive benefits.
- Chances for Personal Development and great Wellness Programs.
- International Work Oppotunities.
• Minimum Diploma in Secretary, Business Administration or any related discipline
• Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint), Microsoft Team, Outlook Calendar.
• Demonstrate meticulous attention to detail in all tasks.
• Ability to prioritize tasks efficiently and effectively.
• Display a strong willingness to learn and adapt to new challenges.
• Must be available and willing to travel as needed.
• Flexible in working schedule to accommodate Senior Vice President's schedule.
• Proven experience as an executive or personal assistant.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Suitable candidate should carry the criteria on humble, hungry for learn / result, and honest.
• Working in Kuala Lumpur - Malaysia.
Benefits:
- Very competitive and attractive benefits.
- Chances for Personal Development and great Wellness Programs.
- International Work Oppotunities.
Quyền lợi
Very competitive and attractive benefits.
Work in APAC countries, Based in Malaysia
Personal Development, International Work Oppotunities
Work in APAC countries, Based in Malaysia
Personal Development, International Work Oppotunities
Thông tin khác
Ngày Đăng Tuyển
14/03/2024
Cấp Bậc
Nhân viên
Ngành Nghề
CEO & General Management > Quản Lý Cấp Cao
Lĩnh vực
Bán lẻ/Bán sỉ
Kỹ Năng
Secretary Administration, English, Expense Management, Travel Arrangement, Chinese Madarin
Ngôn Ngữ Trình Bày Hồ Sơ
Tiếng Anh
14/03/2024
Cấp Bậc
Nhân viên
Ngành Nghề
CEO & General Management > Quản Lý Cấp Cao
Lĩnh vực
Bán lẻ/Bán sỉ
Kỹ Năng
Secretary Administration, English, Expense Management, Travel Arrangement, Chinese Madarin
Ngôn Ngữ Trình Bày Hồ Sơ
Tiếng Anh
Giới thiệu công ty
Wurth Vietnam Company Limited việc làm
No. 4 Pho Quang Street, Ward 2, Tan Binh District, Ho Chi Minh City
Quy mô: Từ 26 - 100 nhân viên
Việc làm tương tự
Thư Ký Hành Chính
CÔNG TY TNHH MTV HOÀNG QUÂN HƯNG THỊNH - THUỘC TẬP ĐOÀN TÀI CHÍNH DAI-ICHI LIFE NHẬT BẢN - VP CÁI RĂNG
Thỏa thuận
Cần Thơ
21/10/2024
Vị trí Personal Assistant to Senior Vice President do công ty Wurth Vietnam Company Limited tuyển dụng tại , Joboko tự động tổng hợp mức lương Thương lượng, tìm thêm việc làm về Personal Assistant to Senior Vice President hoặc công ty Wurth Vietnam Company Limited ở các link phía trên
Giới thiệu công ty
Wurth Vietnam Company Limited việc làm
No. 4 Pho Quang Street, Ward 2, Tan Binh District, Ho Chi Minh City
Quy mô: Từ 26 - 100 nhân viên