Personal Assistant

Mô tả Công việc
I.Executive Support to the Director
- Provide administrative and operational support to the Sales & Finance Director in daily business activities.
- Arrange meetings, manage schedules, prepare meeting materials, and document key discussion points and action items.
- Prepare presentations, reports, correspondence, and other management documents as required.
- Track and follow up on assignments, decisions, and commitments to ensure timely completion.
- Handle confidential business information and management-related matters with professionalism and discretion.
II.Business Coordination with US Companies and Factories
- Act as a coordination point between the Director, US-based companies, PTC, and other factories or business units.
- Facilitate communication and information sharing to ensure relevant parties understand business requirements, priorities, and deadlines.
- Coordinate meetings, requests, documents, and action plans across different locations and time zones.
- Follow up on outstanding issues and coordinate with relevant stakeholders to obtain updates and support timely resolution.
- Consolidate information from different parties and escalate significant issues to the Director when necessary.
III.Data Analysis and Management Reporting
- Collect, consolidate, verify, and maintain business data and records with a high level of accuracy.
- Prepare and update reports, spreadsheets, trackers, and management presentations.
- Check numerical data, calculations, and supporting documents to identify discrepancies or inconsistencies.
- Analyze data, highlight unusual variances, and summarize key findings for the Director's review.
- Support the preparation of sales, financial, operational, or other business reports as assigned.
IV. Communication and Administrative Coordination
- Draft professional emails, business correspondence, meeting minutes, and status updates
- Monitor pending requests and coordinate follow-up actions with relevant departments and business partners.
- Maintain organized documentation and ensure information is accurate, complete, and accessible when needed.
- Support special assignments, business reviews, and cross-functional projects as directed by the Director.