Procurement Executive

Job Summary: The Procurement Executive is responsible for executing day-to-day procurement activities, including sourcing, vendor coordination, and order management. This role focuses on handling operational procurement requests efficiently and independently, ensuring timely delivery and cost-effective sourcing, while supporting internal stakeholders across departments, with strong ownership of end-to-end procurement processes.
This role primarily covers operational procurement and vendor sourcing, while also providing support in project-based or store expansion procurement when required. It is also expected to propose alternative solutions and support stakeholders in refining procurement requirements.
Key Responsibilities:
A. Core Procurement Execution
• Receive procurement requests from internal stakeholders and execute sourcing activities independently
• Coordinate with internal teams (Marketing, Campaign, Operations, etc.) to clarify requirements and ensure timely sourcing and delivery
• Collect, review, and compare quotations, proposals, and commercial terms from suppliers
• Handle basic price and commercial negotiations within defined guidelines
• Prepare and manage purchase orders (PO) and contract documentation in compliance with company standards
• Monitor order progress, follow up with suppliers, and provide timely updates to stakeholders
B. Ownership and Operational Support
• Identify and source new suppliers, and support vendor onboarding processes
• Handle multiple procurement requests simultaneously and ensure timely execution in a fast-paced
environment
• Identify sourcing issues, delays, or constraints and escalate when necessary
• Ensure accuracy and completeness of procurement data and documentation
• Prepare operational reports (daily/weekly) on procurement activities and order status
• Support cross-functional procurement activities and be open to exposure across different procurement areas (e.g. projects, logistics, operations)
• Support other procurement-related tasks as assigned to ensure smooth operations