Procurement Intern

Key Responsibilities

• Purchasing execution support (40%)
  • Own the purchasing process: receive requests, request quotations, compare prices and prepare purchase orders for approval.
  • For internal-use items, run each department request through approval, ordering, receipt and hand-over to Finance for payment.
  • For merchandising products, keep the buying calendar aligned to the range plan and to the quantities agreed with Operations.
  • Maintain the open-PO and delivery tracker; follow up late deliveries with suppliers.
• Supplier administration and terms (40%)
  • Contact suppliers regularly to collect updated pricing, product range and payment terms, and record them in the supplier information tracker.
  • Negotiate the best terms when a supplier proposes a change to price, products or payment terms, within the mandate set by the company rules and standard.
  • Update contracts or addenda to match the agreed terms, with Legal review where needed.
  • Update the product master data with each change, and notify the other departments of every change in price, product or payment terms (Category & Merchandising, Finance, Operations, E-commerce and stores).
  • Collect and file supplier documents, contracts and licences; update the approved supplier list.
  • Compile supplier data for the supplier scorecard (delivery, quality, cost).
• Product set-up and information update (20%)
  • Prepare item creation forms and check that data, pricing and packaging details are complete before launch.
  • Use the new-product introduction checklist and tell stores and the online team when a product is ready.
  • Maintain the product master data (specifications, barcodes, origin, claims) and run data-quality checks.
  • Update product data for the online catalogue with the E-commerce team.

Key Outputs

• Month 1 to 2: learn the purchasing process, systems and product categories, support managing product information and receiving PR, preparing POs.
• Month 3 to 4: own the process and can work independently on some steps of the process.
• Month 5 to 6: own the full process and be able to in charge of at least one process.