The Procurement Officer is responsible for the timely and cost-effective
purchasing. This includes the purchase of plant and equipment, and supply agreements for material suppliers.
JOB RESPONSIBILITIES
Your day-to-day responsibilities will consist of the following:
Working closely with the Construction Manager, Operations Manager and Office Manager for all non-project specific procurement.
Negotiate supply agreement with key suppliers to allow Projects to achieve budget objectives.
Drive and deliver optimal Value for Money purchasing and logistics to support the successful execution of all projects.
Negotiate favorable terms and conditions with suppliers, establishing Supply Agreement and/or issue purchase orders.
Represent the company in interactions with suppliers (local, national, and international)
Engage with internal stakeholders to expedite relevant documentation for timely commercial evaluation and purchase order placement.
Control spending and build a culture of long-term saving on procurement cost
KEY RESULT AREAS - ACCOUNTABILITIES AND MEASUREABLES
In performing the following duties, the incumbent is required to comply with quality assurance policies and procedures, and other relevant legislative requirements applicable to the Institution.
1Procurement
Ensure a clear understanding of all performance parameters prior to procurement.
Participate in driving cost savings through better negotiations with suppliers
Liaise with suppliers regarding reaction time in case of any issue, the delivery time, special discount offers.
Monitor the level of dependency from suppliers to create a good supplier database for the business.
Oversee procurement process from purchase order being created to the order approval, receipt, invoice and finally payment of the order.
Provide supplier performance metrics and maintaining present and future relationships with suppliers.
Monitor supplier's availability and ensure good functioning of supply chain to promote efficiency to the business.
2Communication
Facilitate internal and external stakeholder relationships.
Facilitate communication between supplier's, internal project teams and other stakeholders.
Manage all documents and correspondence in relation to procurement
Work closely with Accounting Dept. for timely payments and invoicing.
Regularly update key stakeholders regarding supplier availability, change in costs and delivery.
Populate and update collaborative workspace as required
3Budget
Accurate and timely cost tracking to ensure budget is achieved
4Quality & Compliance
Monitor procured supplies are fit for purpose and of sufficient quality to achieve the desired result.
Ensure quality and accurate record keeping
Document compliance of materials and supplies as required.
Ensure HSE implications are considered for all procurement.
5Risk Management
Identify, report, control / eliminate any procurement risks about construction and project integrity, WHSEQ or any other risks