PtP Officer (7-month Contract)

Key responsibilities:
1. Invoice management:
- Review and verify vendor invoices, supporting documents ( contracts, purchase orders, and service acceptance minute) compliance with all regulatory requirements and policy for payment processing
- Ensure accurate payment (Correct beneficiary, Amount, invoice's information) and ontime according to payment schedule and agreed terms with suppliers.
- Ensure no duplicate payment
- Ensure all supporting documents must be fully stored and available for review
- Ensure a thorough understanding of the process and proactively report issues in a timely manner
2. Ensure all payments are processed in compliance with tax regulations, banking requirements, and company policies
3. Record account payable transactions accurately and in a timely manner and Monitor outstanding payable balances by vendor, by due date.
4. Monthly tasks:
- Forecast accuracy on time and follow schedule
- Clearing data before closing monthly ( net off prepayment, write off long aging item)
- Ensure no AP items are overdue at month‐end
- Perform periodic (monthly/Quarterly/Year) AP reconciliations with key suppliers
- Reconcile and promptly respond to AP balance inquiries from suppliers and internal users
5. Communication & Connect:
- Timely response to stakeholder, should be within a day (or the morning of the next day)
- Frequently of stakeholder communication: Quarterly meeting, session training, group communication
- Provide expert advise based on strong understanding of process & nature of expenses
- Provide guidance to stakeholders on preparing payment documents in compliance with tax regulations and company policies.
- Collect feedback of stakeholder