Responsible to negotiate with the suppliers best possible prices for goods to help keep the hotels expenditure to a minimum.
To follow up with all department orders with suppliers and update accordingly.
Fully in charge of the day to day purchases for all departments in the hotel.
Find the quotation and sample from different suppliers for Department to choose the most reasonable price and quality
Dealing with Supplier in Warranty Term and Exchange Items
Runs errands for the
Purchasing Manager.
Updates all Purchase Order files and aids the Purchasing Secretary in updating filing as well
Clears imported goods from the airport as and when required.
Responsible in following with the Directorate of Customs keeping customs receipts, renewed and updated.
To purchase urgent items required from other countries when not available locally.
Update tracking for delivery status of non-food and beverage items on weekly basic
Working with Receiving Supervisor for closing out of date PO on MC
Responsible in maintaining a good relationship with all suppliers, keeping a polite and professional attitude at all times.
Performs any additional duties as assigned by the Purchasing Manager
Ensures the hotel's inventories are properly safeguarded and protected against any kind of loss
Ensures that all stock movements are accounted for and are in compliance with hotel's policy
Discharges his/her duties in an effective and efficient manner
Ensures the safety of all stored items by keeping the store locked when unattended and out of office hours
Issues and re-orders stock and to ensure that no goods leave the storeroom without a proper authorized store requisition
Posts on the stock system all movements of goods in and out of stores in a timely and accurate manner
Conducts routine physical inventory checks
Follows up of all pending purchase requisitions with the purchaser to ensure the timely replenishment of depleted in accordance with the par levels defined by Management
Prevents loss, spoilage and breakage by careful monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the store clean and tidy at all times
Prepares the Receiving Record, the Receiving Report and the Daily Summary Receiving Report as well as Slow Moving Item Report and any other reports as required by hotel Management
Be ready and responsible when assigned to perform any other duties as designated by higher management
Relevant educational background, vocational training, academic degree, or professional qualification applicable to the position and commensurate with the position level
Relevant experience in a similar position and/or within a similar scale of operation, commensurate with the position level.
Good knowledge of relevant SOPs, operational standards, health & safety requirements, and workplace regulations.
Good communication, teamwork, problem-solving, and adaptability skills.
Strong commitment to service excellence and professional standards.
Ability to work effectively in a fast-paced hospitality environment.
Relevant professional certifications and English proficiency are advantages, depending on the position.