Receptionist

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- Serve at the reception desk: greet visitors, identify their purpose of visit, and direct them to the appropriate personnel.
- Provide accurate and timely translation of documents; support general administrative tasks as assigned.
- Manage incoming/outgoing keys, mail, courier packages, facsimiles, messages, and verify related bills/invoices.
- Handle payments for office-related expenses such as office rent, utilities, mobile phone cards, telephone bills, courier services, taxi services, food & beverages, etc.
- Arrange business travel for employees including air ticket booking and company car scheduling.
- Manage office supplies: monitor inventory levels, place purchase orders, and distribute items as required.
- Coordinate messenger team to ensure timely and accurate delivery services.
- Coordinate the cleaning team to maintain cleanliness of meeting rooms, reception area, and common areas.
- Calculate monthly overtime payments for cleaners and messenger staff.
- Monitor and manage contracts under Administration Department; ensure timely renewal prior to expiration.
- Arrange and prepare meeting rooms: ensure cleanliness, proper setup, and functionality of equipment.
- Monitor office facilities and promptly report maintenance issues to the Administration Manager.
- Perform other duties as assigned by the Administration Manager.