Senior Executive, Finance & Accounting

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1. Position Purpose
The Finance & Accounting Executive is responsible for performing day-to-day accounting, accounts receivable, accounts payable, payment, tax and financial administration activities for the company's operations in Vietnam. The position ensures that accounting transactions, invoices, collections, payments and supporting documents are processed accurately and on a timely basis in accordance with company policies and applicable Vietnamese regulations. The role works closely with Sales, Customer Service and other functions to resolve accounting and payment-related matters and provides accurate information to the Finance team and management.
2. Key Responsibilities
A. Accounts Receivable & Customer Accounting
- Coordinate with salesperson to prepare sales contracts, issue VAT e-invoices to customers accurately and on a timely basis, handle issues relating to incorrectly issued invoices in accordance with applicable tax regulations.
- Record customer payments in Odoo on a daily basis, follow up with customers regarding outstanding payments in accordance with the company's collection procedures.
- Validate Sales Orders (SO) and Delivery Order (DO) in Odoo in accordance with the company's SOP.
- Prepare and send customer Statements of Account (SOA) upon request and support reconciliation of customer balances.
- Prepare and maintain AR aging/collection reports for management review.
B. Accounts Payable & Payment
- Record AP invoices in Odoo, including service-related invoices, clearance charges and claims...
- Prepare payment vouchers, payment requests in the system, and payment transactions in bank with properly supported documents.
- Follow up on unpaid AP bills or pending payment requests to make sure there is no delay payment.
- Record petty cash payments, monitor the bank balance to support petty cash top-up and internal transfer activities.
C. Tax Compliance
- Support preparation of VAT declarations and related supporting schedules/documents.
- Monitor tax-related requirements and changes in tax regulations relevant to assigned activities.
D. General Accounting & Journal Entries
- Prepare VAT control account transfers following submission of tax returns and tax payment where applicable on monthly basis.
- Prepare accounting adjustments based on approved instructions, including audit adjustments and other management-approved adjustments, ensure transactions are properly coded and supported by appropriate documentation.
E. Bank & Cash Management
- Perform monthly bank reconciliation for the company's bank accounts.
- Support cash flow monitoring and petty cash top-up activities.
F. Reporting & Administration
- Prepare weekly/monthly AR aging and collection reports.
- Follow up with relevant teams regarding outstanding customer balances.
G. Internal Control & Process Compliance
- Follow Finance SOPs, approval procedures and internal control requirements.
- Maintain confidentiality of financial and customer information.
- Support finance projects, audits and other tasks assigned by the Direct Manager.