Senior Procurement Specialist
Location:
Hallmark, HCMC, Vietnam
Team:
Global Procurement
Reports to:
Vietnam Procurement Manager
Experience:
5-8 years in Procurement, Strategic Sourcing or Category Management
About the Role
We are looking for a
Senior Procurement Specialist to join our Global Procurement Team in Vietnam.
In this role, you will manage sourcing activities, supplier relationships and procurement operations while gradually taking ownership of assigned categories. You will work closely with stakeholders across Procurement, Finance, Legal, IT, Operations and other business functions to deliver cost efficiency, supplier performance and compliant procurement solutions.
Experience with
IT, SaaS, Telecommunications or Professional Services categories is highly preferred.
Key Responsibilities
Strategic Sourcing & Category Management
Manage sourcing projects from requirement gathering and supplier research through evaluation, negotiation and supplier selection.
Work with stakeholders to understand business requirements, budget, timelines and commercial priorities.
Analyze spend, suppliers, market trends and commercial risks to identify cost-saving and optimization opportunities.
Develop sourcing plans and pipelines for assigned categories, including renewals, supplier alternatives and risk mitigation.
Provide clear, data-driven recommendations to support procurement and business decisions.
Sourcing & Negotiation
Lead
RFI, RFP and RFQ activities, including supplier identification, bid evaluation and commercial comparison.
Prepare cost analyses, bid comparisons, TCO models and negotiation scenarios.
Lead negotiations with suppliers on pricing, payment terms, service levels, delivery and contract conditions.
Prepare supplier selection and award recommendations with appropriate supporting documentation.
Maintain accurate sourcing records and documentation throughout the procurement process.
Procurement Operations
Review Purchase Requisitions and ensure requirements, quotations, approvals and supporting documents are complete.
Process Purchase Orders through the relevant procurement or ERP system.
Follow up on orders, delivery, service completion, documentation and payment-related requirements.
Coordinate with suppliers, requestors, Finance and Accounting to resolve
purchasing, delivery, invoice or documentation issues.
Support cross-border procurement activities when required.
Supplier Management
Identify, evaluate and onboard new suppliers in accordance with company requirements.
Maintain accurate supplier information, documentation and master data.
Monitor supplier performance across cost, quality, delivery, service and compliance.
Support supplier reviews and corrective actions when performance does not meet expectations.
Maintain visibility of contracts, renewals and key supplier risks.
Stakeholder & Global Collaboration
Work closely with Global and Regional Procurement teams to implement procurement strategies locally.
Partner with Finance, Accounting, Legal, IT, Information Security, Operations and business stakeholders.
Support procurement requirements for business projects such as office setup, new projects and operational initiatives.
Communicate procurement status, risks and recommendations clearly to stakeholders.
Reporting & Process Improvement
Track procurement KPIs, spend, savings, sourcing pipeline, supplier performance and contract status.
Ensure procurement activities follow company policies, approval processes and applicable regulations.
Maintain accurate and audit-ready procurement and supplier records.
Identify process gaps and recommend improvements to procurement workflows, templates and data quality.
Requirements
Bachelor's degree in
Supply Chain, Procurement, Business Administration, Finance, Engineering or a related field.
5-8 years of experience in Procurement, Strategic Sourcing or Category Management.
Proven experience independently managing medium-to-large sourcing projects.
Strong experience with
RFP/RFQ, supplier evaluation, commercial analysis and negotiation
.
Experience in
IT, SaaS, Telecommunications or Professional Services is strongly preferred.
Experience with supplier onboarding, contract administration and Source-to-Pay processes.
Experience working in an international or cross-functional environment is an advantage.
Good knowledge of
Excel or equivalent data analysis tools
.
Experience with ERP, e-procurement or Source-to-Pay systems is preferred.
Strong understanding of procurement processes, supplier management and commercial terms.
Business-level Vietnamese and English communication skills.
Key Competencies
Strong commercial and negotiation skills.
Analytical and structured problem-solving approach.
Strong stakeholder management and communication skills.
Ability to manage multiple priorities and work independently.
Good attention to detail and strong follow-through.
Sound business judgment with the ability to balance cost, quality, service, delivery and risk
.
High level of integrity, confidentiality and compliance awareness.
What Success Looks Like
Deliver measurable savings and commercial value through sourcing and negotiation.
Complete sourcing projects effectively and on schedule.
Maintain efficient procurement operations and timely issue resolution.
Ensure strong supplier performance and accurate procurement data.
Improve category coverage, sourcing pipelines and renewal visibility.
Build effective relationships with internal stakeholders and suppliers.