Sourcing Manager

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Key Responsibilities
1. Category Strategy & Spend Analysis
Map annual spend by category: cotton/yarn, dyes and laundry chemicals, trims (zippers, buttons, rivets, labels), packaging, machine spare parts and MRO consumables
Define a sourcing strategy per category: number of suppliers, local vs. import, contract vs. spot buying, and risk mitigation
Identify savings opportunities through vendor consolidation, specification optimization and volume leverage
2. Supplier Selection, RFQ & Negotiation
Run RFQs/tenders with a minimum of 3 quotations for all recurring items; document evaluation and selection rationale
Negotiate price, MOQ, lead time, quality terms and payment terms with suppliers
Issue and maintain the Approved Vendor List (AVL) and approved price list that the Purchase team must use
Set up framework/annual agreements for high-frequency items to eliminate ad-hoc buying
3. Supplier Qualification, Audit & Sustainability Compliance
Qualify and audit new and existing suppliers on quality, capacity, financial stability, social compliance and sustainability
Ensure materials and suppliers meet required certifications: GOTS, GRS/RCS, OEKO-TEX, ZDHC MRSL for chemicals, and bluesign where relevant
Support Saitex's B Corp commitments by increasing the share of certified sustainable and recycled materials
4. Supplier Development & Alternative Sourcing
Develop local Vietnam and regional alternatives (China, India, Turkey, Bangladesh) to reduce lead time and import dependency
Work with R&D/Product Development on new fabrics, finishes and sustainable materials; manage brand-nominated vs. Saitex-sourced suppliers
Coordinate with the Maintenance Manager on critical spare parts and local alternatives for machine components
5. Price Benchmarking & Market Intelligence
Benchmark prices quarterly against market and commodity indices (cotton, indigo, caustic soda, PET)
Flag, challenge and justify any supplier price increase with data before approval
Monitor supply market risks (capacity, raw material shortages, FX, logistics) and propose contingency plans
6. Supplier Performance Management
Track supplier KPIs: price variance, on-time delivery, defect rate and compliance status
Run quarterly supplier business reviews and drive corrective action plans for under-performing suppliers
Share supplier performance data with Purchase, QA, Material Control and the Cost Accountant
7. Governance, Documentation & Integrity
Maintain full documentation of quotations, evaluations, contracts and approvals for audit trail
Comply strictly with segregation of duties: no involvement in PO creation or goods receipt confirmation
Declare conflicts of interest annually and uphold Saitex's anti-bribery and supplier code of conduct