Supply Chain Data Analyst (CAO Fine Jewellery, Hồ Chí Minh)

Role Purpose
The role supports day-to-day supply chain operations to ensure accurate, timely, and efficient flow of products, data, and information. This role is responsible for system data processing, progress tracking, order and payment support, and close coordination with internal stakeholders to maintain data integrity and operational efficiency.
Key Responsibilities
1. System Data Management & Progress Tracking (30%)
Maintain and update supply chain data on ERP systems, including product codes, batches, product weights, and product split/merge.
Initiate and track requests related to product information updates, BOM changes, and product attribute adjustments.
Monitor progress from design to production and inventory by collection; update status regularly on the system.
Prepare weekly and monthly progress reports to support timely information flow to retail stores and relevant stakeholders.
Ensure accuracy and timeliness of product codes, BOM data, and system information provided to cross-functional teams.
2. Order Processing & Payment Support (30%)
Support order fulfillment activities including warehouse dispatch requests, packing coordination, and handover of goods.
Handle payment processing for suppliers, inspection services, stone polishing services, and other operational expenses of the Supply Chain Department.
Track incurred costs and ensure all payment documentation is complete, accurate, and compliant with internal policies.
3. Supply Operations Execution & Proposals (40%)
Prepare operational proposals related to inventory reduction, promotions, liquidation/destruction, melting processes, and gemstone trading activities.
Monitor execution timelines, proactively follow up with relevant teams, and consolidate operational reports within the Supply Chain function.
Prepare stock-taking documentation and update inventory count results on the ERP system.
Perform other supply chain operational tasks as assigned by the line manager.
Authority & Contribution
Propose operational improvements to enhance individual efficiency and overall Supply Chain performance.
Recommend solutions to improve data accuracy, process effectiveness, and cross-functional coordination.
Stakeholder Management
Internal Stakeholders:
Finance & Accounting
Manufacturing / Production Center
ERP / IT Systems Team
Purpose of Interaction:
Process payment requests and invoices.
Collect data for reporting and production planning timeline tracking.
Coordinate resolution of system-related issues (e.g., SAP).
Support smooth system usage and timely issue resolution across departments.