KEY RESPONSIBILITIES
1.1.
Trade Scheme
Calculation &
Administration
Calculate trade scheme entitlements accurately based on approved commercial terms, sales volumes, and applicable scheme mechanics.
Review and validate relevant data and supporting documents to ensure the accuracy and completeness of trade scheme calculations.
Maintain accurate, well-organized, and auditable records of trade scheme calculations and related documentation.
Liaise with relevant stakeholders to clarify discrepancies and resolve issues related to trade scheme calculations and administration.
1.2. POSM Procurement Support
Provide administrative and documentation support for the procurement of Point of Sale Materials (POSM) for promotional and
trade marketing activities.
Prepare, review, and maintain procurement documentation in accordance with internal approval workflows and procurement procedures.
Coordinate with relevant stakeholders to follow up on procurement requests and ensure timely processing of documentation.
Maintain procurement records and provide supporting information for reporting and reconciliation purposes when required.
1.3. DoIT Register Management
Maintain and update the DoIT register to ensure data accuracy, integrity, and completeness.
Monitor changes and ensure all relevant information is recorded accurately and in a timely manner.
Maintain organized records to facilitate tracking, reporting, and information retrieval.
Follow up with relevant stakeholders to obtain missing, updated, or outstanding information as needed.
1.4.
Certificate
Documentation &
Distributor Support
Prepare and provide Certificate of Quality (CQ) and Certificate of Origin (CO) documents to distributors upon request.
Verify the accuracy and completeness of certificates and supporting documents before submission.
Coordinate with relevant internal teams to obtain the required certificates and supporting documentation.
Maintain records of document requests, submissions, and delivery status to ensure proper tracking and traceability.
1.5. Reporting &
Stakeholder Coordination
Maintain and update tracking files, databases, and reports related to trade support activities.
Provide timely and accurate updates on work progress, pending requests, and outstanding documentation.
Collaborate with Sales, Trade Marketing, Procurement, Finance, and other relevant stakeholders to support day-to-day operations.
Identify discrepancies, follow up on outstanding items, and escalate issues that may affect operational accuracy or timelines.
KEY REQUIREMENTS
Bachelor's degree in Business Administration, Economics, Accounting, Supply Chain Management, or a related field.
Previous experience in sales administration, trade marketing support, procurement administration, or document management is an advantage.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong attention to detail, with the ability to handle data and documentation accurately.
Good organizational, communication, and stakeholder coordination skills.
Ability to manage multiple tasks, prioritize workloads, and meet deadlines effectively.
Proactive, responsible, and committed to maintaining data confidentiality and complying with internal policies and procedures.
KEY COMPETENCIES
Data Accuracy &
Attention to Detail: Ability to ensure the accuracy, consistency, and completeness of data and documentation.
Documentation &
Record Management: Ability to maintain organized records and ensure proper document tracking and traceability.
Analytical &
Problem-Solving Skills: Ability to identify discrepancies, investigate issues, and support timely resolution.
Time Management &
Prioritization: Ability to manage multiple tasks and meet deadlines effectively.
Communication &
Cross-functional Coordination: Ability to collaborate effectively with internal stakeholders across different functions.
Compliance &
Process Discipline: Ability to follow established procedures, internal controls, and confidentiality requirements.