WVV Area Program Administrative Assistant In Quang Nam or Dak NongWorld Vision International - Vietnam

PURPOSE OF POSITION:
This position aims to assist Area Program Manager and team members in implementing the administrative tasks of the AP including procurement, payment, sponsorship services, office logistics for events/visits, etc. He/she is expected to contribute to the effective operations of the AP, in alignment with WVV's strategy and policies.
MAJOR RESPONSIBILITIES
1. Programs Operations (50%)
- Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator
- Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV's procedures and policies
- Support DFs/SFs/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly
- Support DFs to complete required documents for procurements when needed
- Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system
- Scan the required documents for payment requests to be uploaded on the system and storage purpose.
- File necessary procurement and payment documents in order
- Procure and pay office equipment and utilities
2. Sponsorship service operations (45%)
- Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support of Sponsorship Facilitator (SF).
- Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.
- Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards
- Support SF to track the progress and check the quality of pictures and videos of RC.
Assist SF to track RC and their parents' participation in programming.
3. Other (5%)
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV
- Other tasks assigned by the manager to the team performance
Work Location:
• Dak R'lap district, Dak Nong province (01 position)
• Nam Giang district, Quang Nam province (01 position)