WVV Special Project Finance Officer - RISE project

Background

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children, who are marginalized and living in poverty. World Vision helps all who are in need regardless of their religion, race, ethnicity or gender.

World Vision International in Viet Nam (WVIV) is supported by multiple countries and funded through a combination of sponsorship programs (majority) and Private Non-Sponsorship (PNS)/grants. WVIV operates across multiple provinces and implements Area Development Programs (ADPs) that focus on communities with high levels of poverty, often including ethnic minority populations. In addition to ADPs, WVIV implements various Special and Grant Projects to address the specific needs of vulnerable children in both ADP and non-ADP areas.

WVIV is headquartered in Hanoi, while majority of staff are based locally in ADPs and project sites across the country which enables them to work closely with government partners and communities on a daily basis.

WVIV in partnership with the Hagar International in Vietnam and UNODC, plans to implement the project in Quang Tri, Nghe An and Ha Tinh Provinces, in 30 months, from 2026 to 2029.

The project is a multi-year initiative funded by the UK Home Office Modern Slavery Fund and implemented through a consortium of international and national partners. It aims to reduce vulnerability to human trafficking and unsafe migration by strengthening prevention, protection, survivor reintegration, and partnership systems in Vietnam. WVIV leads implementation in Quang Tri and Ha Tinh Provinces, working closely with government agencies, community partners, employers, vocational institutions and consortium partners to deliver integrated, survivor-centred interventions.

Purpose of Position

To ensure sound financial management of the COAST Project by providing accurate financial planning, monitoring, reporting and compliance support, enabling timely delivery of project milestones, effective cash flow management and successful reimbursement in accordance with donor requirements, World Vision policies and Government of Vietnam regulations.

Key Responsibilities

I - Project Financial Management & Compliance

Review and verify payment requests, staff claims and supplier transactions to ensure accuracy, completeness and compliance with donor requirements and World Vision financial policies.
Process payments to suppliers, consultants, partners and staff in a timely manner in accordance with approved procedures.
Maintain accurate and complete financial records, supporting documents and filing systems to facilitate verification, audit and donor review.
Monitor project expenditures against approved budgets, funding allocations and implementation progress, and promptly identify financial risks or variances.
Monitor financial performance against project milestones and ensure eligible expenditures are adequately supported for donor reimbursement and fund disbursement.
Monitor IUCN's financial performance and compliance with subcontract financial requirements and follow up on financial issues where required.
Conduct beneficiary/vendor verification and financial monitoring visits in collaboration with the National Office Finance team.
Ensure compliance with donor requirements, World Vision financial policies and Government of Vietnam regulations throughout project implementation.
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II - Budget Management & Reporting

Support the development and regular revision of project budgets, forecasts and cash flow projections in collaboration with the Project Manager.
Prepare timely and accurate financial reports, budget analyses and expenditure forecasts for project management, donor reporting and National Office.
Monitor budget utilization, burn rate and funding status, and provide financial analysis to support management decision-making.
Prepare financial documentation and supporting evidence required for donor advance requests, milestone verification and reimbursement claims.
Provide financial clarification and support information to the Support Office, auditors and donor representatives as required.
Support internal and external audits by ensuring complete, accurate and timely financial documentation.

III - Financial Coordination & Project Support

Coordinate with the Project Manager, National Office Finance, IUCN and other project staff to ensure effective financial planning and project implementation.
Provide financial guidance and capacity building to project staff and partners to strengthen financial management, accountability and compliance.
Support field financial monitoring and spot checks in collaboration with the National Office Finance team.
Identify opportunities to strengthen financial controls, streamline financial processes and improve project financial management.

IV - Others

Perform other duties as assigned by the manager to contribute to the team performance.

Knowledge & Skill

At least 03 years of financial experience with highly developed management and administrative skills
Relevant experience in financial analysis and reporting specifically SunSystems/ PMQA reporting
Experience in community development or with (I)NGO.
Experience in grants management
Experience in capacity building for local stakeholders/partners.
Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Qualifications & Competencies:

Knowledge of accounting standards, donor financial regulations, and financial management software.
Strong analytical, organizational, and problem-solving skills.
Attention to detail and accuracy in financial reporting.
Effective communication and teamwork skills.
Proficient in English and Vietnamese.
Proficient in MS Office, particularly Excel, and accounting software

Performance Expectations:

Financial management and reporting are accurate, timely, and compliant with donor and organizational standards.
Budgets and expenditure tracking support efficient resource utilization and project decision-making.
Strong financial controls and documentation are maintained, ensuring transparency and accountability.
Project staff are supported in understanding and following financial policies and procedures.

Experience