Academic And Activities Scheduling Coordinator

● Support the DHoS to document the annual action plan, FTE analysis, loading provisions and curriculum map.
● Support the DHOS to produce reports and information based on forecasts, the impact of student enrolment and programme structures
● Complete the entry and coding of staff, rooming, subject coding in the timetable software
● Manage student elective data and data within the timetable software
● Support the review of the completed timetable for clashes and support solution finding
● Oversee the administrative support staff in each division to input students data and electives to ensure accuracy and timely delivery of the timetable
● Collaborate with the Registrar to ensure accurate records and data entry into the timetable
● Seeks solutions and problem-solves in collaboration with the DHoS, Principals and Vice Principal
● Cleary document decisions and allocations through the process of constructing the timetable
Before & After School Activities Scheduling :
● Lead and supervise the administrative tasks for BSA / ASA - Before & After School Activities that includes but is not limited to;
○ ensuring that all ASA activities are linked to the School Vision, Mission and Values
○ tracking of teacher contribution, inclusive approach to the sign up of students into activities, create, distribute and collect materials related to after-school activities
○ designing the programme and activities offered
○ communicating with parents and staff regarding BSA/ASA
○ providing content to the Communications team to celebrate the BSA/ASA programme as a key element of the ISHCMC experience on the Rhino Hub, via the School Newsletter or website
● Communicate with parents and students on an ongoing basis throughout each quarter to ensure participation and address concerns
● Support in planning and organizing a variety of educational and recreational activities for students based on student interest, and availability of faculty & outside instructors/programmes
● Outside Providers
○ source outside providers into the programme ensuring that they complete Cognitia Safeguarding training and follow Cognita child protection policies and procedures.
○ organize contracts and fee structure; verify enrollment; verify that appropriate fee(s) have been collected for all student participants.
○ monitor outside providers to ensure that they are providing a high-quality service to the community
● In collaboration with the Athletic & Activities Director
○ support the management of the ASA budget in accordance with finance policies and procedures
○ perform regular ongoing check-ins with teachers running ASA's to support in their roles and help to
○ foster good school-community relations by keeping the community aware of and responsive to the Activities program.
○ ensure the BSA/ASA booklet is updated regularly and available on the ISHCMC website
○ at the start of each ASA cycle, in collaboration with the Athletic & Activities Directors run staff information sessions and student meetings/expos to promote activities
Athletics Programme Support:
Support the Athletics & Activities Directors with
● assist with logistics when hosting tournaments
● travel logistics for teams
● organizing and supervising hosting of visitors from out of the country, for athletics/activities events
○ EOTC Organisation /EVC/Overseas Travel
● run staff information sessions and student meetings/expos to promote activities
● to plan and organize ISHCMC sports teams (ES, MS, & HS/Primary-Secondary) to participate in all conferences