Account Payable Supervisor

1. To obtain, date-stamp and file copies of all documents which support authorized purchases (PR's, PO's, delivery Notes, signed Receiving Reports, etc.) for future matching to invoices.
2. To compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
3. To spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists.
4. To audit price and quantity variances as per daily Receiving Variance Report.
5. To process daily invoices; that is, to match them to their supporting authorizations and receiving records.
6. To check accuracy of account allocations.
7. To batch invoices and post them and check if these are approved by respective Heads of Department.
8. To determine all payments due and to submit the disbursement schedule to the Financial Controller for approval prior to the actual preparation of checks.
9. To prepare payments and submit them, with their supports attached, for final approval and signatures.
10. To raise and record manual checks for urgent payments.
11. To prepare monthly accruals for goods and services received, but not invoiced.
12. To cooperate and assist in reconciling the month end inventory book balances to actual physical counts.
13. To carry out any other reasonable duties and responsibilities as may be assigned.