account receivables/ Kế toán phải thu

• Provides a summary of the aging report required by the Accounting and Control division to prepare monthly reports.
• Provides Sales and Marketing employees and Heads of Department with information necessary for them to manage their customers.
• Thorough understanding of Opera System.
• Processes all charges and credits to City Ledger, in a timely manner.
• Be fully conversant with the credit policy and procedures.
• Ensures that all transfers to City Ledger through Night and Income Auditors do agree with the control account.
• Prepares and forwards to the Director of Finance for review and signature all City Ledger adjustments that need to be made before either inputting them through the Sales Ledger, or before they are posted by the Front Office Clerk-Cashier.
• Ensures the accuracy of all charges and credits posted to the individual accounts.
• Processes invoices/folios promptly and to render interim and monthly statements and follow-up letters on a timely basis.
• Ensures that the posting of invoices and settlements is up-to-date and that payments are correctly aged.
• Ensures that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.
• Reconciles accounts receivable trial balances and General Ledger control accounts each month and to insure accurate aging.
• Monitors and maintains support of all advances deposits and to balance them to the general ledger at month-end.
• Answers clients' queries relating to invoices promptly, professionally and courteously.
• Liaises with the Credit manager at all times regarding guest queries, credit card charge-backs and open balances and general credit terms.
• Maintains one up-to-date alphabetical open accounts file for joint use by both Accounts Receivable and the Credit manager.
• Ensures that room rate charges to travel agents are in accordance with the contract.
• Ensures that group billings are completed as per contract.
• Initiates payment of travel agents commissions on the basis of verified computer reports.
• Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
• Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.