Accountant cum GA Officer

JOB PURPOSE
The Accountant cum GA Officer is primarily responsible for executing internal accounting workflows, including billing, accounts payable/receivable data tracking, which constitute 80% of the role. The remaining 20% involves handling essential office administration, coordinating expat logistics via agencies, and managing corporate paperwork to support smooth daily operations.
KEY RESPONSIBILITIES
1. Accounting & Tax Support (80%)
Collaborate with the Team Leader to execute the following financial and data workflows:
Billing & Sales Admin Coordination:
• Generate and issue electronic invoices (E-invoices) based on approved sales lists.
• Coordinate with the Sales Admin team to obtain accurate shipping, dispatch, and delivery documentation for billing and accounting record purposes.
• Maintain and update daily internal records of inbound and outbound inventory data based on system inputs and official paperwork.
Accounts Payable (AP) & Payment Verification:
• Receive and verify payment requests submitted by other departments to ensure accuracy, proper authorization, and tax compliance.
• Prepare payment data and bank remittance drafts, then submit them to the Team Leader for review and payment processing based on approved supporting documents.
• Collect and check the legitimacy of all inbound invoices.
Accounts Receivable (AR) & Cash Accounting:
• Record, track, and monitor customer aging debt balances; update the overdue receivables log for management review.
• Perform monthly bank reconciliations between internal accounting ledgers and bank statements.
Tax Compilation Support:
• Gather and organize financial documents, receipts, and invoices to support the Leader and the external tax consulting agency in preparing periodic tax returns, including VAT, FCT, CIT, and year-end Financial Statements.
2. General Affairs & Expat Coordination (20%)
Expat & Travel Coordination:
• Coordinate with external agencies for legal procedures related to foreign employees, including Work Permits, Temporary Residence Cards (TRC), and Visas; monitor document expiration dates.
• Coordinate serviced apartment arrangements, utility bills, and medical/insurance matters for expats through third-party providers.
• Coordinate business travel logistics, including flight bookings, hotel reservations, and car arrangements for expats or local employees.
Office Administration & Document Control:
• Manage the procurement, allocation, and tracking of office stationery and equipment.
• Support the organization and preparation of internal corporate events.
• Maintain a centralized and secure filing and archiving system for commercial contracts, official dispatches, internal corporate decisions, and other company documents in both hard copy and soft copy formats.
• Coordinate with external agencies/consultants for updating or modifying corporate legal documents, including Investment Certificates and Business Registration, and prepare required supporting documents as instructed.