Accountant / Office Admin

Accountant's tasks:

- Examining and analyzing a company's accounts and ensuring compliance with financial reporting and other standard accounting procedures for both - the Vietnamese market and International.

- Ensuring all financial records, tax returns and statements are in line with laws, regulations, and generally accepted accounting principles of Vietnamese Law.

- Ensuring Vietnamese taxes are paid.

- Registering employees

- Supporting and storing all paperwork in regards to employees such as confidentiality agreements and others

- Assisting with all legal paperwork to register and get the visas for Expats employees



- Putting the list of all payments to the suppliers together, and putting it in the online banking system, for further Manager's approval and payment as per company scheduled weekly payment day (Friday)



- Tracking payments to internal and external stakeholders and submitting monthly reports to see that all invoices, payments and balances are correct and money flow can be easily tracked

- Preparing budget forecasts

- Generating the company's financial reports using income and expenditure data





Admin's tasks:

- Collaborating/following up with suppliers to get the necessary information to create quotations/price lists.

- Carrying out clerical duties such as preparing/processing price-list, quotations.

- Ensuring quotations/price lists are complete, revised if needed, sent to the sales team in time

- Stores all quotations in appropriate, easy-to-understand files on Google Drive while ensuring the files are organized, updated, and in order

- Maintains general office files, including bills and invoices, vendor color panels, and other files related to the company's operations

- Performs simple bookkeeping tasks such as creating a monthly budget for the office supplies and operational expenses, rent, electricity (less than 1000usd), manages and reports monthly

- Oversees the maintenance of office facilities

- Receives and organizes deliveries of samples, sends them out to the clients.