Take responsibility in assigned legal entities regarding accounting payable
1/ Account Payable
Record expenses when incurred.
Process payments to third parties in time. Zero intercompany overdues. No backlog in handling invoices.
Secure insurance premium invoices are paid on time.
Verify supporting documents and book AP invoice in accounting system (with proper accounts and cost of centre) within 2 working days onced supporting documents are submited & validated.
Pay attention to book correctly some AP invoices to Inventory account.
Assign Tax codes for the Purchases correctly.
Propose payment plan timely and accurately for review.
Submit payment plan on or before Tuesday of 2nd week and 4th week every month.
Once payment plan is approved, process payments on or before Thursday morning of 2nd & 4th week and follow up with approver to make sure all payments are processed within the same day or 1 day latest.
Ensure all successful payments are booked & applied to IC AP invoices in accounting system in the same period (no later than 5 working days from payment date).
Reconcile Payments between Bank & Accounting system and submit to direct superior/FMs on or before WD+2.
Ensure all payments made are supported by qualified documents.
Proactively handle inquiries related to payments
2/ Month end closing support
Complete AP journal entries by WD1
Prepare AP month end reconciliation file and submit for review before WD+ 3
3/ Integration process
Experience in taking over new acquisition subsidiaries
Willingness attitude and support
Finance Manager during integration process
4/ Other duties are assigned by manager.