Accounts Payable Associate

Job Overview
Anaergia is seeking a motivated, detail-oriented Accounts Payable Associate to join our North American Finance team in Carlsbad, California.
This role is ideal for an early-career accounting professional or someone with accounts payable experience who enjoys working in a collaborative, fast-paced, and entrepreneurial environment. The Accounting Associate will play an important role in supporting the day-to-day accounts payable function while partnering with internal departments and external vendors to ensure timely, accurate, and efficient financial operations.
The successful candidate is organized, adaptable, customer-service focused, and eager to learn and grow within a global organization committed to sustainability.
Key Responsibilities
Accounts Payable Operations
• Process vendor invoices through Stampli and Microsoft Dynamics 365.
• Monitor shared Accounts Payable inboxes and respond to vendor inquiries in a timely manner.
• Route invoices through the approval workflow and ensure timely processing.
• Process approved invoices and prepare vendor payment batches.
• Maintain accurate vendor master records and supporting documentation.
• Complete vendor setup forms and credit applications as needed.
• Support accounts payable activities across multiple North American business entities while maintaining accuracy and meeting established deadlines.
Accounting Support
• Record vendor payments within Microsoft Dynamics 365.
• Perform weekly bank entries and assist with bank reconciliation activities.
• Reconcile corporate credit card transactions and ensure appropriate coding and documentation.
• Support month-end close activities, including AP subledger reconciliation and aging analysis.
• Assist with processing invoices and accounting transactions across multiple North American entities.
Customer Service & Collaboration
• Partner with Project Managers and internal departments to resolve invoice discrepancies and payment questions.
• Build positive working relationships with vendors while providing exceptional customer service.
• Support continuous improvement initiatives that enhance efficiency and accuracy within the Accounts Payable process.
• Assist other members of the Finance team and support special projects as assigned.