HR:
▪ Prepare monthly timesheets (calculating employee working hours, overtime);
▪ Prepare monthly Annual Leave (leaves, and other relevant factors);
▪ Deadline: 27 - 28 monthly.
Bank:
▪ Perform regular bank reconciliations by comparing the organization's financial records with bank statements to ensure accurate recording of transactions;
▪ Monitor and reconcile bank accounts by reviewing and verifying transaction details, identifying discrepancies, and taking appropriate actions to resolve them in a timely manner;
▪ Process and record incoming and outgoing payments, including checks, wire transfers, and electronic transactions, accurately documenting transaction details.
▪ Maintain up-to-date knowledge of banking procedures, regulations, and best practices to ensure compliance and optimize banking processes for the organization.
▪ Collect and Reconcile Bank statement monthly.
Borrowing:
▪ Track and monitor loans by maintaining loan records, including disbursements, repayments, and interest accruals, ensuring accurate and up-to-date information.;
▪ Prepare and submit loan documentation as required by lending institutions, ensuring compliance with loan terms and conditions.
▪ Collaborate with relevant stakeholders, such as finance managers and loan officers, to ensure timely and accurate loan payments, interest calculations, and adherence to loan agreements.
▪ Generate reports on loan status, outstanding balances, interest calculations, and any other loanrelated information as required by management or regulatory authorities.
▪ Reporting to Statebank monthly for deferred payment.
Accounting document:
▪ Maintain organized and accurate accounting records, both physical and digital, by collecting and filing accounting documents, such as invoices, receipts, bank statements, and financial reports, in a systematic manner.
▪ File and archive accounting documents following appropriate record-keeping procedures and regulations, ensuring easy retrieval for audits, tax filings, and internal inquiries.
▪ Checking and ensuring all contracts with vendors and clients are consistent; keep track of all the contracts in filling properly.
▪ Check AR - AP, reconcile monthly;
▪ Reconcile inventory (goods/bag) with Sales department;
▪ Payment schedule report;
▪ Tax payment monthly;
▪ Scan or save document on Server.
Support:
▪ Collaborate with various departments to provide financial information and analysis as needed for decision-making processes.
▪ Assist with budgeting and forecasting activities by gathering relevant data, preparing financial reports, and providing insights and recommendations.
▪ Participate in cross-functional projects, providing financial expertise, analysis, and support to ensure the financial success of the project.
▪ Drafting and sending contracts/addendums include Purchase/Sale contract and Service contract to the parties.
▪ Drafting and sending documents to the parties for: documents related to the contracts (payment request, delivery order, other agreements/records), documents related to the custom agency.
▪ Collaborate with various departments/parties totracking the input/output of goods and bag.