Accounting Clerk

JOB DESCRIPTION
In charge of bookkeeping activities, accounting officers will focus in priority on the following tasks:
1. Accounting software
• Input data on payments: receivables (sales invoices to customers) & payables (purchasing invoices to suppliers) + Freight invoices + Management expenses
2. Company ERP
• Update accounts receivable payments.
• Send statements to customers and suppliers.
• Review outlet and supplier statements (verify which invoice corresponds to which purchase order, ensure goods have been received, and confirm that we have all supplier invoices, requesting any missing ones).
• Update contact information on customer accounts.
• Issue invoices to outlets when they utilize our stock.
• Issue freight invoices to outlets.
3. OTHERS
• Monitor customer statements.
• Consult with clients regarding payment issues and follow-up with sales and customers.
• Update the outstanding Excel sheet.
• Prepare payments via bank transfers, credit cards, and checks.
• Prepare proof of bank transfers upon request.
• Complete payment applications or fill in bank details.
• Communicate with banks about financial transactions, including deposits and payments.
• Prepare financial statements, such as profit and loss statements, balance sheets, and cash flow statements, and generate monthly profit and loss charts in Excel.
• Calculate income tax and issue the annual Corporate Income Tax (CIT) report for submission to the Singapore Tax Office.
• Prepare the quarterly Singapore Goods and Services Tax (GST) report.
• Review financial statements and provide recommendations to management.
• Update and coordinate with the Store/Purchase team on stock inventory in Singapore and other outlets using Excel charts.
• Calculate stock devaluation (for agents, sales representatives, etc.).
• Compile data and analyze financial trends to identify potential opportunities with a part number or supplier.
• Prepare audit documents for signatures and assist auditors during the annual audit.
• Calculate commissions for agents and sales representatives.
• Issue administrative and office documents (e.g., residence certificates).
• Attend weekly meetings.