Accounting & GA Manager

1. Accounting and Tax Tasks (70%)
• To manage all accounting transaction procedure including obtaining invoices, preparing payment, checking payment documents, submitting remittance instructions to bank and follow up payment status with bank.
• To prepare Vietnamese accounting procedure including daily inputting data (VAS).
• To coordinate with Tokyo headquarter of Marubeni Green Power Vietnam for accounting task.
• To work with accounting outsourcing company to prepare financial statements in time, handle monthly, quarterly, and annual closings; Reconcile accounts payable and receivable, manage balance sheets and profit/loss statements, Report on the company's financial health and liquidity. Audit financial transactions and documents. Reinforce financial data confidentiality and conduct database backups when necessary. Comply with financial policies and regulations. To handle these tasks as Chief accountant without accounting outsourcing company depending on the company situation (in the future).
• To work with accounting and tax outsourcing company to manage Vietnamese accounting and tax reporting to the relevant authorities (including monthly, quarterly, and yearly reporting). To handle these tasks as Chief accountant without accounting outsourcing company depending on the company situation (in the future).
• To prepare budget (including cashflow) forecasts and compare with actual result including reporting.
• Support internal and external audit including preparing documents and reply to auditor's requests.
• To manage accounting filing system in soft and hard copy.
2. Admin Tasks (20%)
• To arrange hotels, cars, flights and other necessary logistics for employees and guests.
• To manage office sundries and stationery
• To manage office internal procedures, such as entertainment, conference, business trip applications (both in advance application and settlement application).
• To arrange Work Permit, Temporary Residence Card, Visa for expat & their family
• To prepare & file internal approval application about admin matter
• To coordinate with EY to register/ follow up PIT/ SHUI code for employee.
• To arrange Amendment IRC/ERC & any office registration
• To support MAGPOV members to manage IT problems.
• To coordinate with Office building Management (currently Sunwah Tower) when necessary.
• To keep the office working environment clean and assure the company assets and facilities in good maintenance.
• To coordinate with Receptionist and tea lady to welcome the guests to the company. In case the receptionist and tea lady are not available, serve tea or coffee for the guests.
• To manage procedure (including coordination with HR company) for recruitment process
3. Document Control (10%)
• To file company and project documentation in soft (in cloud system) and hard copy
• To circulate company and project documentation to internal related people time by time
• To circulate document for board approval, collect and file.
• To follow and improve document control procedures (numbering etc.)
• To conducting regular reviews and document audits