Scope of the role:
This position is a bookkeeping and accounting operations role focused on the company's internal accounting
and ERP systems. It does not include Vietnamese personal income tax (PIT) filing or personal tax advisory
services. The Accounting Officer's responsibilities center on transaction entry, reconciliation, statements, and
internal financial reporting as detailed below.
In charge of bookkeeping activities, the Accounting Officer will focus in priority on the following tasks:
1. MYOB (Accounting Software)
Input data on payments: receivables (sales invoices to customers) and payables (
purchasing invoices from
suppliers)
Input freight invoices
Input management expenses
2. SPM (Company ERP)
Update accounts receivable payments
Send statements to customers and suppliers
Review outlet and supplier statements (verify which invoice corresponds to which purchase order, ensure
goods have been received, and confirm that all supplier invoices are on file, requesting any missing ones)
Update contact information on customer accounts
Issue invoices to outlets when they utilize company stock
Issue freight invoices to outlets
3. Other Responsibilities
Monitor customer statements
Consult with clients regarding payment issues and follow up with sales and customers
Update the outstanding balances Excel sheet
Prepare payments via bank transfers, credit cards, and checks
Prepare proof of bank transfers upon request
Complete payment applications and bank detail forms
Communicate with banks on financial transactions, including deposits and payments
Prepare financial statements (profit and loss, balance sheet, cash flow) and generate monthly P&L charts in
Excel
Calculate corporate income tax and issue the annual Corporate Income Tax (CIT) report for submission to
[Tax Authority - see note below]
Prepare the quarterly Goods and Services Tax (GST) / VAT report
Review financial statements and provide recommendations to management
Coordinate with the Store/Purchasing team on stock inventory in Singapore and other outlets using Excel
charts
Calculate stock devaluation (for agents, sales representatives, etc.)
Compile and analyze financial data to identify trends and opportunities by part number or supplier
Prepare audit documents and assist auditors during the annual audit
Calculate commissions for agents and sales representatives
Issue administrative and office documents (e.g., residence certificates)
Attend weekly meetings
Note on tax reporting line: This role does not cover personal tax (PTE) services in Vietnam. Corporate tax
items above (CIT, GST/VAT) relate solely to the company's own corporate filings, not to any individual
employee's or client's personal tax matters.
This position requires the ability to work under pressure while meeting the company's quality standards in a
timely manner. A solid understanding of accounting practices and procedures is essential, including
familiarity with accounting software.
A bachelor's degree in accounting and/or relevant work experience - including coursework in financial
accounting, taxation, auditing, business law, and business communication - is required.
An Accounting Officer should also possess the following:
General awareness of and interest in the aviation industry, to effectively communicate financial information
to clients.
A proactive, problem-solving attitude and the ability to work independently.
A focus on meeting payment deadlines, with a customer/supplier-oriented mindset.
Reliability and attention to detail, particularly when working with databases.
A collaborative spirit, with a willingness to ask questions and engage in discussion.
Fluency in English (written and spoken) and readiness to work in an international environment.
Proficiency in computer skills, including the Microsoft Office Suite.