Accounts Receivable

Accounts Receivable Management
Manage cash application making sure all cash receipts are applied properly
Conduct credit checks on all customer, establish and manage limits
Make recommendations to improve quality of invoicing and collection procedures.
Maintain record of travel agent credit status and payment terms
Data input to accounting software
Record and monitor all customer receivables accurately and timely
Perform daily/weekly reconciliation between AR sub-ledger and General Ledger
Ensure all cash receipts are properly applied to correct invoices
Monitor due dates and actively follow up on overdue balances
Maintain updated aging report by customer, ship, and branch
Investigate and resolve invoice discrepancies or disputes
Maintain accurate credit control records and payment terms for agents
Conduct credit assessment for new customers and recommend credit limits
Invoicing & Documentation
Timely and accurate invoicing.
Issue official red invoices for payments and send to clients
Maintain proper filing of all AR-related documents (contracts, confirmations, invoices, payment proof)
Collection & Cashflow Support
Follow up with agents and clients for payment commitments
Coordinate with Sales and Operations regarding payment status before embarkation
Support monthly cashflow planning by providing collection forecast
Reporting
Prepare revenue report on a monthly basis per ship.
Prepare report on invoice totals/aging totals/cash receipts/invoice adjustments on a weekly basis
Prepare monthly revenue reports per ship and branch
Prepare weekly aging report and collection status report
Report significant overdue or risk accounts to supervisor immediately
Internal Control & Compliance
Ensure no duplicate invoicing or incorrect postings
Ensure compliance with company policies and accounting standards
Support audit process by providing required documentation
Continuous Improvement
Identify areas for continual improvement across accounts receivable
Attend regular training courses / seminars to keep up to date with the industry and global trends
Keep others informed by sharing information