Admin Assistant, Staff Shared Services
Hoi An South Development Company Limited
Địa điểm làm việc: Quảng Nam
Hết hạn: 31/08/2024
- Chi tiết công việc
- Giới thiệu công ty
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Mô tả công việc
• Drafts, composes, types, and proofs correspondence, documents using Microsoft Office and Outlook.
• Create spreadsheets, prepare expense and other reports, enter data, and create reports. Order and maintain inventory of various office supplies.
• Create or edit contract, addendum and liquidation as required by manager.
• Maintain records of all vendors including, but not limited to, the cleaning service, repair services; monitor invoices and submit for payment
• Schedules and coordinates logistics, materials for meetings
• Manages calendar schedules for manager and section, travel arrangements, process expense reports and travel claims
• Serves as an information resource/communication channel for policies and procedures
• Assist with operation task for Hoiana Village and other one-off requests such as IT assistance, etc.
• Acts as a member of the Admin team. This includes providing coverage for executive assistant or another administrative assistant as required
• Assumes ownership of department initiatives, understand goals and demands on the team, anticipates needs, and initiates action, manages multiple priorities, and re-prioritizes where necessary
• Other tasks assigned by line manager
• Create spreadsheets, prepare expense and other reports, enter data, and create reports. Order and maintain inventory of various office supplies.
• Create or edit contract, addendum and liquidation as required by manager.
• Maintain records of all vendors including, but not limited to, the cleaning service, repair services; monitor invoices and submit for payment
• Schedules and coordinates logistics, materials for meetings
• Manages calendar schedules for manager and section, travel arrangements, process expense reports and travel claims
• Serves as an information resource/communication channel for policies and procedures
• Assist with operation task for Hoiana Village and other one-off requests such as IT assistance, etc.
• Acts as a member of the Admin team. This includes providing coverage for executive assistant or another administrative assistant as required
• Assumes ownership of department initiatives, understand goals and demands on the team, anticipates needs, and initiates action, manages multiple priorities, and re-prioritizes where necessary
• Other tasks assigned by line manager
Yêu cầu
• College or bachelor's degree
• Fluent in English (writing, listening, and speaking)
• Experience of managing multiple complex organizational support needs e.g.: calendaring, travel needs along with the ability to prioritize and deliver to expectations in a fast-changing environment
• Experience of using Microsoft Office, Outlook calendar management including coordinating complex meetings that require senior management attendance
• Experience of booking complex domestic/international travel and coordinating visas and extra travel needs.
• Must be a highly self-motivated to independently set and meet deadlines.
• Fluent in English (writing, listening, and speaking)
• Experience of managing multiple complex organizational support needs e.g.: calendaring, travel needs along with the ability to prioritize and deliver to expectations in a fast-changing environment
• Experience of using Microsoft Office, Outlook calendar management including coordinating complex meetings that require senior management attendance
• Experience of booking complex domestic/international travel and coordinating visas and extra travel needs.
• Must be a highly self-motivated to independently set and meet deadlines.
Quyền lợi
Accommodation: Hoiana Village - a modern 960-room complex (provided with 03 meals a day - Laundry & Housekeeping service - Recreations).
Working transportation to Da Nang and Hoi An.
Competitive salaries, international medical insurance and others.
Attractive Hoiana employee in-house rates.
Intensive career development.
Working transportation to Da Nang and Hoi An.
Competitive salaries, international medical insurance and others.
Attractive Hoiana employee in-house rates.
Intensive career development.
Thông tin chung
- Ngày hết hạn: 31/08/2024
- Thu nhập: Thỏa thuận
Giới thiệu công ty
Xem trang công ty
Hoi An South Development Project is located in Thang Binh and Duy Xuyen District, Quang Nam Province. The Project includes nearly 1,000 hectares with total investment capital of 4 billion USD dollars and implemented within 20 years, from end of 2015. The project will comprise of hotels, residential townships, entertainment areas, commercial centers, golf course.
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