Admin cum Personal Assistant to MD (HCMC)

Mô tả Công việc
Purpose of the position
This position encompasses a range of responsibilities, including general administrative tasks, consumable management, stationery management, facility management, and providing administrative support to the Managing Director.
Main Duties & Responsibilities
Assistant scope
Schedule & prepare meetings - notes / files
Support email / communication via call or face to face
Take notes & actions and manage central action list for all site & department
Book flight / restaurant / meetings & coordinate logistics during the day
Pay & collect invoice - make expense report
General chores and errands
Inform related parties with transparent information
Procurement scope
Arrange Gift/Uniform/PPE/Employee cards and other gifts (for internal event, project, adhoc award, training, vendor, customer)
Order business card
Follow up & book air ticket & hotel
Check invoices for meal (while travelling)
Lunch/dinner arrangement
stationery etc - general repetitive procurement
MHE maintenance
Internal events/party arrangements - coordinate with TU team; internal vehicle arrangement for company parties and dinners
Administrative scope
Handling hard and soft copies (debit note, PO, etc) from relevant departments (Procurement/ Ops team/Sales, etc)
Manage asset list all sites
Arrange seating layout and prepare stuffs for office moving, for new employees
Check Compliance documents/requests
Car logistics arrangement
Legal management of documents and document flow, approval matrix
Checking HR-Admin contract/fee; check/understand contract at other sites
ISO documents preparing & checking
Schedule & prepare meetings - notes / files
Support email / communication via call or face to face
Take notes & actions and manage central action list for all site & department
Book flight / restaurant / meetings & coordinate logistics during the day
Pay & collect invoice - make expense report
General chores and errands
Inform related parties with transparent information
Arrange Gift/Uniform/PPE/Employee cards and other gifts (for internal event, project, adhoc award, training, vendor, customer)
Order business card
Follow up & book air ticket & hotel
Check invoices for meal (while travelling)
Lunch/dinner arrangement
stationery etc - general repetitive procurement
MHE maintenance
Internal events/party arrangements - coordinate with TU team; internal vehicle arrangement for company parties and dinners
Handling hard and soft copies (debit note, PO, etc) from relevant departments (Procurement/ Ops team/Sales, etc)
Manage asset list all sites
Arrange seating layout and prepare stuffs for office moving, for new employees
Check Compliance documents/requests
Car logistics arrangement
Legal management of documents and document flow, approval matrix
Checking HR-Admin contract/fee; check/understand contract at other sites
ISO documents preparing & checking