Admin Executive (Audit Coordinator - Business Assurance)

Support the coordination with and assistance to auditors in the conduct of document review at least a month before the scheduled audit
Monitors daily the registration of confirmed audits to the respective Certification Body to ensure that no audit registration is missed before the scheduled audit date
Ensure preparation of audit plan at least 14 days before audit schedule
Ensure completion of audit file on a daily basis and monitors on a monthly basis which should be given priority for submission to the respective Certification Body
Addresses protocols and rejects by the CB in the submitted audit file
Facilitates and ensures the release of certificates to the client on a timely basic.
Ensure timely processing of auditors' and technical experts' application for authorization and scope extension to the respective Certification Body prior to an audit is to be conducted
Conducts regular (daily/monthly update) of the list of authorized auditors; CV of all auditors, included the qualifications/records
Responsible for all document control functions including controlling, filling and storing of MS dept's Quality manual, procedures, records and forms, Customers' Quality Manual and procedures, books, standards, references, etc., and update of Document Master lists
Preparing travel for auditors/experts
Preparing the invoices and sending the related invoices for sub-contractors (external auditors, technical experts, Intercom...)