Admin Executive (Good at English) - HCMC

Mô tả Công việc
Administration duties:
Handle flight & Hotel/ Car Booking for regional members visit.
Maintain up to date information on hotel rates to all employees and update in Intranet.
Work with vendors on immigration process and documents.
Monitor and purchase stationeries and pantry items timely.
Manage vendor contracts & payment related to Admin.
Forecast operation budget annual for BP&FC.
Support upload contract via DocuSign
Manage admin internal reporting.
Admin document management
Company sharing folder management
Other ad-hoc duties
Expats assistant
Working as the Expat assistant
Handle work permit and residence card for expats.
Agenda arrangement for VIP vistors
FM reports
Coordinate with FM assistant to complete the FM reports and related tasks
IT Admin
Administrative preparation for IT internal reviews, audit and checks.
Periodic reporting to RHQ on IT related matters.
Assist RHQ in administering IT standards.
Prepare and submit IT reports as required by RHQ.
Other ad-hoc duties.
Legal & compliance support
Support RHQ Legal team in documents preparation and follow up.
Document stamp
Keep the company legal document safety.
Follow up compliance activity plan with RHQ.
Complete compliance reports as required by RHQ.
Other ad-hoc duties
Handle flight & Hotel/ Car Booking for regional members visit.
Maintain up to date information on hotel rates to all employees and update in Intranet.
Work with vendors on immigration process and documents.
Monitor and purchase stationeries and pantry items timely.
Manage vendor contracts & payment related to Admin.
Forecast operation budget annual for BP&FC.
Support upload contract via DocuSign
Manage admin internal reporting.
Admin document management
Company sharing folder management
Other ad-hoc duties
Working as the Expat assistant
Handle work permit and residence card for expats.
Agenda arrangement for VIP vistors
Coordinate with FM assistant to complete the FM reports and related tasks
Administrative preparation for IT internal reviews, audit and checks.
Periodic reporting to RHQ on IT related matters.
Assist RHQ in administering IT standards.
Prepare and submit IT reports as required by RHQ.
Other ad-hoc duties.
Support RHQ Legal team in documents preparation and follow up.
Document stamp
Keep the company legal document safety.
Follow up compliance activity plan with RHQ.
Complete compliance reports as required by RHQ.
Other ad-hoc duties