Travel, Visitor & Meeting Support
• Arrange business travel: visas, bookings, and itineraries.
• Organize meetings: agendas, invitations, room bookings, and minutes.
• Coordinate plant visits for customers and guests.
Expatriate Administration
• Support expatriates with permits, visas, housing, drivers, schooling, and local matters.
Office Supplies, Facilities & Service Management
• Manage office supplies and PPE (inventory,
purchasing, tracking).
• Oversee outsourced cleaning to ensure cleanliness and service quality.
• Manage canteen operations, monitor meal quality, and handle issues.
• Manage landscaping to maintain outdoor areas per site standards.
• Manage transportation (cars, shuttle bus, taxi) for quality and cost efficiency.
• Liaise with vendors and stakeholders to resolve service issues.
• Ensure administrative procurement complies with policies and procedures.
Events & Cost Administration
• Support company events and internal activities.
Other administrative duties as assigned by the supervisor
a. Educational level & Certifications
Bachelor's degree for Business Administration or English related
b. Experience
Min. 3 years relevant working experience in multinational companies
c. Specific skills
• Good English communication skills (spoken and written).
• Strong organizational and coordination skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and accuracy in administrative work.