Admin Officer

ABOUT VINUNIVERSITY
- VinUniversity (VinUni: [protected info]) is the first private, not-for-profit Vietnamese university established based on international standards. The university integrates the models of excellent international universities with the unique cultural and economic characteristics of Vietnam, to make a breakthrough in Vietnamese higher education and to become a world-class university.
- VinUni has strategic collaborations with the world's leading universities, including Cornell University and the University of Pennsylvania. These universities have become close advisors and crucial enablers in establishing the three colleges at VinUni: College of Business and Management, College of Engineering and Computer Science, and College of Health Sciences. Every aspect of the University: its curricula, research, faculty, student body, facilities, and campus life, is being developed to meet the highest standards set by the world's leading accrediting and ranking organizations, such as ABET, AACSB, Quacquarelli Symonds (QS) and Times Higher Education (THE).
- VinUni's founding benefactor Vingroup is one of the biggest private conglomerates in Asia with the largest market capitalization value in Vietnam. As a multisector corporation, Vingroup focuses on three main areas: Technology; Industrials; and Property Services. VinUni is proud to be a part of the Vingroup ecosystem, giving its students opportunities to connect with several high-quality research institutes (such as VinAI, VinBrain, and Vin BigData), pioneering industrial enterprises (such as VinSmart and VinFast), and leading Vietnamese companies (such as Vinpearl, Vincom Retail, Vinmec, and Vinhomes).
KEY ACCOUNTABILITIES
- Implement administrative tasks including logistics preparation for employees on business trips (hotel booking, air ticket booking, taxi...), office supplies (stationary, consumables, etc), department hotline and email management, events coordinator, shuttle bus management...
- In charge of procurement of operational goods and services (e.g. housekeeping and technical consumables, catering services, etc.).
- Manage facility leasing customers and contracts (cafeteria, convenience store, stadium, photo shooting, venue leasing, dormitory ...).
- Coordinate with vendors and be the key contact person for payments such as administrative costs, outsourcing, facilities, equipment,...
- In charge of company's stamps: Get company documents sealed and stamped, collect and file company documents.
- Other tasks or responsibilities as assigned by Operations Director.