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1. Company's property and stationery
• Consolidate monthly property and stationery requests from departments, obtain director approval, and prepare payment documents for the accountant.
• Conduct monthly and annual inventories; manage the list of movable assets and coordinate with the accountant on asset purchases, allocations, and status.
• Maintain sufficient stock of all forms and papers needed for the factory/office.
• Supervise departmental resource usage to minimize unexpected costs.
• Record and schedule maintenance/repairs for office equipment (photocopiers, printers, laptops, etc.).
• Set up email, Wi-Fi connection, and computers for new office staff.
2. Reception, meeting and conference
• Schedule meetings and send notifications.
• Arrange meeting facilities (drinking water, screen, speaker, etc.).
• Assist reception with visitors and partners.
• Prepare for staff parties and engage with employees.
• Order drinking water for office and production departments.
3. Security and housekeeping
• Ensure compliance with in/out gate entry procedures, including registration and ID card issuance for employees and visitors.
• Enforce designated parking and smoking area rules.
• Check with security guards daily to ensure patrol duties are performed.
• Maintain and schedule housekeeping for all workplace areas (office, production, canteen, etc.).
• Manage gardening schedules.
• Keep all floors organized and coordinate with FM to maintain a clean, neat factory.
• Coordinate with FM/CM to fulfill required or additional facility needs (speakers, cameras, AC, landline phones, etc.).
4. Transportation and hotel
• Arrange car/bus if necessary.
• Ticket.
• Hotel booking if necessary.
5. Courier in and out come to receptionist
• Have an overview of the courier expenses and manage relationships with the courier company.
• Manage the cash expenses and try to minimize the cost.
6. Monthly purchase
• Make a list of all materials and equipment for production and buy every month.
• Make a list of all the stationery and rebuy every month.
• Record and report to the Manager.
7. Work permit & TRC for new expats
8. Assistance to the CEO
9. Other tasks assigned by
HR Manager