Administration team leader

Mô tả Công việc
1. Admin Work Efficiency Management and Supervision:
− Policy and benefits: Ensuring employee welfare, uniforms, taxi services, celebrations for birthdays,
childbirth, illness, employee ID cards.
− Ensuring timely and complete distribution of policy-related gifts to employees: gifts for International
Women's Day, Mid-Autumn Festival, Vietnamese Women's Day, Lunar New Year, etc.
− Managing, coordinating, reviewing, and implementing expenses related to the vehicle fleet and taxi
cards: fuel costs, vehicle rental, registration, tolls, maintenance, repairs, and ensuring compliance with
company regulations.
− Managing procurement to support administrative operations.
− Ensuring timely and proper payment, advances, reimbursements for expenses under the responsibility
of the administrative department, following company regulations and procedures.
− Ensuring the reception and processing of correspondence according to agreements with suppliers,
supporting the handling of arising situations.
− Managing company's document archives.
− Managing and organizing administrative events of the company.
− Drafting internal procedures/policies; drafting documents for departments/units/partners and relevant
authorities.
2. Management and implementation of office management:
− Managing the operation, maintenance, and repair of technical systems and building security; ensuring
fire safety (fire prevention and firefighting).
− Managing the office workspace and implementing office service management (office renovation,
repairs, workspace allocation for employees/departments, organizing office/building decoration for
holidays and festivals).
− Monitoring and ensuring timely renewal and re-signing of service contracts.
3. Management of office asset management:
− Managing the office assets of the company: receiving, distributing, transferring, allocating, repairing,
and proposing procurement when needed, as well as monitoring and implementing office asset
insurance to ensure the company's asset security.
− Conducting regular asset inventory, reconciling assets between accounting records and actual assets,
proposing asset disposal/handling after inventory.
4. Managing the activities of the administrative team.
− Ensuring efficient implementation of all activities of the Administrative Department.
− Managing the Janitor, Chauffer, Security guard Receptionist, admin, assigning tasks, and ensuring
cooperation and personal development within the department.
5. Perform other tasks as required by line manager.