Administrative & Accounting Assistant

1. Key Responsibilities:
a) Accounting and Tax:
• Assist in payment procedure including but not limited to obtaining invoices, preparing
payment documents, submitting remittance instructions to bank and follow up payment
status with bank.
• Assist in preparation of daily account bookings and reconciliation between bank book
with bank statements.
• Assist in preparation of monthly closing bookings and reconciliation of closing account
balances.
• Assist in preparation of yearly financial statements including working with external
auditors in accordance with Vietnam regulation.
• Assist in preparation of monthly and quarterly tax reports and year-end finalization.
• Assist in the preparation of statutory reports for both internal and external usage.
• Prepare and control documentation system in both soft and hard copies.
• Other accounting and tax tasks assigned by GAA General Manager.
b) Admin & HR:
• Coordinate travel and logistics (hotels, flights, transportation) for employees and guests.
• Monitor office supplies procurement and inventory management.
• Serve as the liaison with IT vendors to resolve technical issues for employees.
• Coordinate with building management for office maintenance and facility-related
matters.
• Maintain a clean and organized office environment, ensuring proper upkeep of company
assets.
• Organize and maintain document filing systems, both hard copies and digital files.
• Assist in planning and executing company events, such as meetings, conferences, and
team outings.
• Manage visa applications, work permits, and residence cards for expatriates and their
families.
• Assist in preparation of timesheet, payroll, PIT and SHUI reports.
• Other admin and HR tasks assigned by GAA General Manager.