Administrative Assistant / Foreign Company

As an Administrative Assistant, you will support various administrative tasks to ensure the smooth operation of our office.
Your responsibilities will include, but are not limited to:
- Assisting with daily office operations and maintaining office supplies,
- Assisting with basic accounting tasks and liaising with our external accounting firm,
- Coordinating office events and meetings,
- Maintaining organized records and filing systems,
- Providing support to the Operations Manager and other team members,
- Assisting with travel planning, including air tickets, accommodations, agendas, payment reports, and scheduling,
- Prioritizing and managing multiple projects simultaneously, ensuring timely follow-through on issues,
- Preparing files, reports, correspondence, and other relevant business documentation,
- Supporting the Operations Manager and other employees with procedures and processes, including work permits, visas, and residency permits,
- Collaborating with other departments to complete common tasks,
- Maintaining contact with Vietnamese suppliers and international customers, ensuring the transfer of all necessary information,
- Visiting and auditing suppliers in Vietnam and accompanying our team during inspections to familiarize yourself with the seafood industry,
- Liaising with VASEP (Vietnamese Association of Seafood Exporters), NAFIQAD (National Agro-Forestry-Fisheries Quality Assurance Department), and local authorities
Benefits:
We offer a range of benefits to support our team members:
- Competitive salary and benefits package
- Positive and supportive work environment
- Opportunities for professional growth and development
- Regular team-building activities and events
- Exposure to French working and management styles
- Encouragement to explore your potential, with responsibilities growing as you gain more autonomy
- Immediate hiring available
We look forward to finding the right candidate to join our team!
Working hours:
Our working hours are flexible, with the expectation that you are available when needed. Here is the general schedule:
- Monday to Friday: 9:00 am to 6:00 pm, with a 2-hour break in the middle
- Saturday mornings: Occasionally, you will check your email from home and come in only if needed
- Vacation: As per Vietnam regulations