Administrative Assistant full-time 2024

MAJOR RESPONSIBILITIES
1. Programs Operations
Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator
Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV's procedures and policies
Support DFs/SFs/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly
Support DFs to complete required documents for procurements when needed
Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system
Scan the required documents for payment requests to be uploaded on the system and storage purpose.
File necessary procurement and payment documents in order
Procure and pay office equipment and utilities
2. Sponsorship service operations
Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support of Sponsorship Facilitator (SF).
Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.
Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards
Support SF to track the progress and check the quality of pictures and videos of RC.
Assist SF to track RC and their parents' participation in programming.
3. Other
Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVI
Other tasks assigned by the manager to the team performance
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
At least 1 years' experience in administrative assistant
College degree in any field
Motorbike driving licence
Carefulness, proactiveness, hardworking and detail oriented
Proficient use in Word, Excel, PowerPoint and email
Willingness to learn and grow
Willingness to support articulate and demonstrate World Vision's core values in meaningful ways to children and communities.
Basic understanding of and experience in development/humanitarian works would be an advantage
Satisfactory pre-employment medical report verified by medical doctors from licensed hospitals
Vietnamese: Fully Fluent
English: Elementary
Deadline for application: April 24, 2024
APPLY HERE