Administrative Assistant

CTC Triangle (Hong Kong) Limited
The Representative Office in Ho Chi Minh City
CTC Triangle (Hong Kong) Limited is now seeking a highly organized and motivated individual to fill the following position in our office in Ho Chi Minh City.
Administrative Assistant
The successful candidate will be responsible for providing administrative support to the office daily operations and ensuring the proper and efficient functioning of the office.
Main Responsibilities:
• Manage the reception counter: Respond to doorbell, greet and welcome guests, direct visitors to the appropriate contact and meeting area.
• Answer calls & take message.
• Maintain office security by following safety procedures & signing the logbook.
• Manage incoming and outgoing mails, documents/samples to appropriate recipients.
• Handle custom clearance documents for imported & exported samples.
• Maintain a good working environment and ensure the office is well organised, clean and neat.
• Procures & manages office supplies, stationery, equipment, pantry and facilities and coordinates maintenance services.
• Handle, receive and collect office expenses, employees expense documents, supplier invoices, submission of payment requests to the Accounts department.
• Hotel & flight tickets booking and arrange transportation based on the request.
• Make dining reservation & provide confirmation.
• Assist in the recruiting process by posting job information, downloading and forwarding resumes to appropriate managers, and scheduling interviews.
• Assist in the onboarding process for new employees.
• Set up working space, equipment, and other office facilities for employees.
• Track & maintain employee attendance records and provide reports.
• Perform other duties as needed or directed by Managers.