Administrative Officer/Finance

The Deutsche Gesellschaft Für Internationale Zusammenarbeit (Giz)

Địa điểm làm việc: Hà Nội

Hết hạn: 09/02/2022

Vị trí công việc này hiện tại đã hết hạn nộp hồ sơ, bạn có thể tham khảo thêm một số công việc tương tự tại đây:

Financial Administration and Accounting

Prepares monthly budgets of the assigned projects in both the Digital Transformation Center and the Global Programme "Pandemic Preparedness and Response, One Health" and tracks variances;
Carries out the accounting for the assigned projects on the basis of WINPACCS cashbook software;
Prepares vouchers for book-keeping of the projects, indicates their cost classification;
Daily checks and updates the cash books (bank and petty cash transactions) of the projects;
Arranges administration of (petty) cash payments and reports of the projects;
Sends bookkeeping reports of the projects to GIZ country office at the end of every month;
Supports team members in administrative tasks, organizing the transport of visitors and making hotel and Ticket bookings and processes national travel expense statement for NMA and counterparts;
Assists in the organization of events, workshops and meetings;
Prepares and controls monthly projects journal reports;
Maintains proper and confidential filing of finance related documents;
Prepares for the internal control, checklist A and C, once or twice per year for each project; internal audit and external audit (when required).

Financial Management and Monitoring

Monitors costs according to the projects' monthly requirements using the specific cost-monitoring and reporting systems that have been by the projects;
Monitors the daily cash flow records and the level of liquidity of projects;
Handles petty cash and all bank-related matters;
Checks and executes cash and bank payments for incoming invoices (telephone, office rental, internet...) and collects/prepares proper receipts;
Verifies correctness of vouchers, including supporting documents;
Checks correctness of cost-output-allocation of vouchers;
Supports the financial and contractual administration of local subsidies;
Settles and administratively monitors local grants, appraiser and service contracts;
Manages and monitors the monthly accounting and financial plans using SAP system, when required.

Contract Management

Supports and advises the technical staff of the projects and the country office in the preparation of tender documents and contract processes as well as budget adjustments for expert and service contracts;
Supports the monitoring of contract implementation (correctness of invoicing, payment schedules, etc.).

Other duties/additional tasks

University degree or equivalent in a relevant discipline such as finance and accounting, business administration
At least 3-5 years of professional working experience in the area concerned; experience in a similar position in a project/ programme in international development cooperation is an asset
Strong experience in finance monitoring and budget planning
Strong experience in operating accounting software, SAP is an asset
Experience in financial management of local subsidies/ grants is preferred
Full proficiency in information technologies as well as Vietnamese and English
Excellent management, communication and interpersonal skills
Dynamic, reliable and open-minded character having the willingness to excel and perform on a high-level under pressure and tight deadlines